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Friday, 11 July 2014

Residents' Association Committee Meeting 8th July 2014

Present:   
Hilary Cox; Andy Gibbs; Terry Heyes; Judi Hibberd;  Janet Hickinbottom; Bron Putnam;  Mary Webb.

In attendance:
Vaughan Owen representing the Parish Council.

Mary welcomed everyone especially Vaughan.

1. Apologies
    
Apologies had been received from Rona Taylor, Faith Ward and Diane Swindells.

Minutes of the last meeting and Matters Arising

The minutes of the last meeting were accepted.

Public liability insurance: Terry clarified that BGRA insurance covered activities carried out by the Association, such as collection of subscriptions, delivery of Bugles etc.  Events on other people's property needed the property owner to check their own insurance cover.  Hence the Summer Jazz at Long Meadow Farm had needed additional insurance and BGRA has covered the cost of this.

Collection of subscriptions: Much of Red Lane still needed to be covered and this would take place in September.

Petitioning: Queries had not yet been answered regarding Cllr John Whitehouse acting as a witness and information from the parliamentary outreach group. Andy would be seeing Cllr Whitehouse the following week.
Action: Andy

Solar farm: The information about the grading of the land was still being pursued.
Action: Mary and Diane

All other matters arising were to be covered by the agenda.


2. Residents' views/ concerns

The postbox had been vandalised but was now back in action.

Pot holes in Hodgetts Lane had been circled so this should be monitored.
Action: Mary

3. Treasurer's Report

Terry went through the report.

Terry said there had been much activity in the last few months. Income was split between subscriptions and jazz ticket sales. There was a variety of expenditure items.

Thanks were sent by Deirdre for the donation to the successful Made in Burton Green event.
Total funds available stood at £3094.

Expenditure for the Highgrove visit currently outweighed income but this would be balanced.

With regard to subscriptions, about two thirds of the anticipated total had been collected and there remained much of Red Lane to be covered.

A grant had been received for a World War One commemoration event in September.

Profit from the Summer Jazz was £509.50

Thanks were given to Terry.

4. HS2 Petitioning: what we do next?

Mary wondered if the committee needed to be doing anything such as collecting evidence.  Andy felt this was not necessary at the present time as it would be some time before such evidence might be needed: October/ November or even 2015. He would be attending a meeting the following week at which he hoped to have further guidance
Action: Andy

It was agreed that at a later stage it would be necessary to encourage residents to complete a form saying the BGRA represented their interests.

It was anticipated that it would be claimed that all concerns would have been covered elsewhere so residents would not need to present evidence. Who would be invited to the Select Committee? Andy said it was most likely they would begin with the principal authority and work down to individuals.

It was also noted that the BGRA petition was listed under Rona's name as an individual.

Vaughan mentioned the changes to safeguarding.

5. Update on and discussion of Residents’ Association initiatives and issues

  • Mary had held a meeting with Diane and they had decided it was time to hold another "Retired of Burton Green" lunch on Friday August 1st.
  • 28th September afternoon tea with World War 1 theme. 

A £356 grant had been obtained from Kenilworth Forum Special Events Fund.  The application had suggested activities including food sampling, play equipment, posters from the Imperial War Museum, reproduction maps of the area from Warwiskshire arecord Office and afternoon tea.  The list was not exhaustive and other suggestions were sought.
Action: all

All items purchased would be donated after the event to Kenilworth School, Burton Green School or the Village Hall.

Pupils from Burton Green School would also contribute with a display and possibly some World War One songs.

The history group would also prepare a display.

The Village Hall had been booked. It had been agreed that up to 80 people could be seated for afternoon tea. Diane would be away for the event but would offer advice.

Terry had some documentaries for wide screen TV if this could be made available.

Mary had contacted the Herbert Art Gallery who had reported that they had a handling colllection and talk they could offer for £40. Mary would go back to them to see if they were prepared to provide this on the date chosen.
Action: Mary

There was a variety of display boards available.

Mary was to contact Stan Kominsky to see whether he could paint two images e.g. of a nurse or land girl and a soldier so that children could have their photos taken putting their faces in appropriately placed cut out holes.
Action: Mary

6. Parish Plan - actions we need to take

The committee considered items marked in the Parish Plan for leadership by BGRA.

General Services

Broadband: there seemed to be little progress on this matter as, being a small population, we were not considered a priority, even though access to cable was very close. Improved broadband was not anticipated until 2017. A number of approaches to the problem were considered and it was agreed further factual information needed to be sought.  Alice said she would ask Alan if he would speak to the committee.
Action: Alice

Water pressure: Problems centred on Cromwell Lane. It was an ongoing problem and residents should be urged to contact Severn Trent (and contact details should be made available.)
Action: Mary

Bron remarked that new sewage pipes were scheduled to be installed in parts of Cromwell Lane in September.

Replacement of street light bulbs: Again, residents needed to report this problem when it arose and should be given the necessary contact details.

Mobile library: there were differences of opinion about what was required and this would be explored further.
Action: Mary

Social networks

Notice boards: subject to planning permission, Terry offered to have a board outside his property. As yet no-one had offered a suitable space for a notice board in Red Lane.

Employment and Business

Local business network: Jerry Marshall had already started to address this issue.

Local produce: the committee felt the current situation of residents offering produce for sale at "the gate" did not need changing.

Local services: it was felt there was sufficient coverage of local directories such as the Look Local publication, even though that covered a wider area than Burton Green.  The Bugle offered local businesses an opportunity to advertise.

Countryside and environment

Community orchard: where could this be sited? Maybe there would be some space available when HS2 re-established the Greenway as this would be wider than the current Greenway.

Health services 

Information: Alice said Berkswell operated a Volunteer Service.  Mary agreed to find out if this extended to Burton Green.
Action: Mary

Young people's voices

A proposed Young People's Forum would be mentioned in the September Bugle to see how many were interested.
Action: Mary

Family days: The World War 1 commemoration event was an example of this.

7. Welcome pack- how to take this forward?

The Welcome Pack had been prepared many years ago with the idea of delivering it to new residents. The Pack was very much out of date.  A numbered map should be included along with contact details for the Parish Council, Village Hall, School and Residents' Association. The committee discussed the changes necessary and it was concluded that all suggested amendments and updated contacts including web links should be sent to Judi who would prepare a draft for the next meeting.
Action: Judi and all

8.  Village Hall

There was no Village Hall report.

9.  HS2 opposition Group

Andy reported that the consultation on compensation came out that day so needed responses.

10. Parish Councillor's Report

Vaughan said as the recently elected Chair, he would be attending Residents' Association committee meetings to represent the Parish Council.

He reported that he had attended a meeting of the response to the boundary review.

With regard to the Parish Plan individual councillors would be following up actions.

The Parish Council was watching for progress on any solar farm application.  Vaughan felt it was more likely an application would not be submitted.

The Parish Council was hoping to work with groups in Burton Green and would be arranging a meeting with the BGRA Chair and Vice Chair.
Action: Rona and Mary

When John Levett moves there would be a need for a new Neighbourhood Watch (NHW) Coordinator. Vaughan said he had much experience of NHW but did not have time to take this on.  A new volunteer was needed. An advert for this has been placed in last two editions of Bugle but as yet no volunteer has come forward.

The Le Van site was licensed for 20 vans so the site was currently being cleared.  There had been some burning which was suspected to be of commercial waste. Residents also needed to be vigilant in case there was mud on the roads as a result of the heavy equipment being used. Any problems should be reported to Vaughan on 024 7669 4982.

Increased aircraft noise was worrying some residents, especially in Hob Lane. Flight paths seemed to have been changed. Alice said the Balsall Common Bugle had published a map of the flight paths the previous year. Burton Green was not consulted with regard to this. Alice and any other residents affected were urged to note times and dates of offending flights and send to Vaughan.
Action: All

Vaughan asked for views on the future of the Red Lane playground. It was accepted that it was quite well used but was not ideally placed.  Perhaps if the house building by Cala Homes took place, there would be scope for a new play area as Vaughan referred to "section 106" money which the builders might provide to the community for such a purpose.

Meanwhile, it was recommended that the playground should be kept.

11. Any Other Business

Mary said she was hoping to prepare a Bugle bulletin to advertise the August 1st lunch and the WW1 commemorative event.  Both the Greenway Trust and the Village Hall committee had been asked to contribute.
Action: Mary

Residents should be warned to be vigilant about spam emails.

Vaughan would be added to the distribution list to receive agendas and minutes
Action: Janet and Judi

12. Date, time and venue of Next Meeting

The next committee meeting would take place on September 16th at 7.30p.m.at the Village Hall.

Future meetings would be as follows:

October 6th AGM
November 18th