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Thursday, 28 July 2022

Draft Minutes of Residents' Association Committee Meeting July 25th 2022

 

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Minutes of Burton Green Residents’ Association Committee Meeting

July 25th 2022


Present:

Dianne Adams; Paddy Deeley; Andy Gibbs; Helen Hehir; Janet Hickinbottom; Bron Putnam; Rona Taylor; and Mary Webb.


In attendance: 


  1. Apologies and Minutes of the last meeting (May 23rd 2022):


Apologies had been received from Hilary Cox and Faith Ward. Cheryl Wall was also unable to attend to represent the Village Hall.



Summary of actions following the meeting

Responsible

Check availability of hall for defibrillator training

Mary

Progress on streetlamp light fitting?

Rona

Contact Severn Trent again about water in Cromwell Lane

Rona

Contact Parish Council to ask relevant authorities to follow up on fires off the Greenway.

Rona

Follow up emptying of dog waste bins

Paddy

Liaise with farmer about permanent banner poles

Bron

Provide AGM details for the Bugle

Judi and Mary

Remove litter pick from standing agenda items

Judi

Decision on erection of dog mess posters

Hilary

Allotment presentation at the AGM

Alan Deeley

Add AGM to next agenda

Judi

Reminder about changes to bins and the collection dates

Paddy

    

Minutes of the last meeting and Matters Arising

See Minutes of May 2022 meeting


Matters Arising from the previous minutes:


  • Contact WCC about damage to hedge at Burton Green Academy – the school was pursuing this with the grounds maintenance contractors.

  • Liaison with Cheryl regarding Village Hall landscaping plan – the plan was still awaited.

  • Information about bonfires to be included in the Bugle – completed

  • Purchase of replacement flower tubs. This had been postponed.

  • Contact Peter with response about viewing platform – response sent

  • Reference in Bugle to successful Games evening – completed

  • Finalise date for defibrillator training with Alice – this would take place during October half term week depending on availability of the hall.

Action: Mary

  • Contact WDC regarding streetlamp not working in Cromwell Lane – this had first been reported in December 2020. A light fitting had been removed and needs to be replaced.  Rona to pursue again.

Action: Rona

  • Contact Severn Trent about flowing water in Cromwell Lane – hole dug and refilled but water still present.  Rona to contact again.

Action: Rona

  • Letter of thanks to Peter Stanworth for storing the bench and wooden sculptures.

The minutes of the May 2022 meeting were approved.


  1. Village Hall: 


The construction was progressing.  Preparations had begun to prepare for the electrical supply to the Hall. (No advance warning had been given about this).


  1. Treasurer’s Report:

See: Treasurer’s Report


A report had been circulated as follows:


Current Account net balance: £ 3,640.50 

Deposit Account net balance: £1006.26 


Total Funds (A): £4646.76 


Ring Fenced Funds (Balance remaining of monies donated/allocated for specific purposes but not yet spent): - 


Defibrillator: £ 149.56 


Freely available/unallocated Funds (A – B): £4497.20 


For Information: 


Major Expenditure Since Last Meeting 


Gift for Betty Woodward - £29.48

Plants for Jubilee Verge and Tablecloths and napkins for Jubilee event - £39.96

Annual Insurance Premium - £231.74 

Circus skills Workshop for Jubilee Event - £650

Jubilee cakes - £69.70

Fire extinguisher hire for Jubilee event - £15

Bugle and Jubilee Flyer - £607


Income Since Last Meeting 


Donation from National Lottery Community Fund - £570

Donation from Sarginsons for Jubilee Event - £100

Donation from Deeley’s for Jubilee Event - £250

Donations from Jubilee Event - £20


Outstanding Parish Funds to be used by 31 March 2023 - £ £1886


Thanks were given to Dianne for her efficient handling of the accounts. 


  1. Residents’ views/concerns:


  • A significant grass fire had occurred off the Greenway between the footpath and Hob Lane. It had been attended by 7 fire engines. This had reignited a few days’ later and it was felt the authorities needed to take action. Rona agreed to contact the Parish Council to ask them to liaise with the relevant parties.

Action: Rona

  • Fly tipping on Hob Lane was not cleared very quickly by Solihull MBC although they pledged to remove waste within a week: some had been reported on June 30th and still remained in place.

  • Dog mess bins on Cromwell Lane had not been emptied although contractors were supposed to carry this out fortnightly. Paddy would follow this up.

Action: Paddy

  • A resident had raised the issue of speeding through the village. Two accidents had occurred recently in Red Lane and Hob Lane. Jeremy Wright MP, representatives of the council and of the police had arranged to visit to see what could be done. Some people had responded to a police request to start up SpeedWatch again.


  1. Update on and discussion of Residents’ Association initiatives and issues:


Thanks were extended to the Jubilee Group for arranging the very successful events marking the Queen’s Platinum Jubilee. Although the Circus Mash was postponed because of wet weather, it was rescheduled and attracted a good audience.


Next year the group planned to arrange an outdoor theatre group.


Community fund from BBV – entrance gates, flower tubs


HS2 issues


There had been some discontent because the dates of the road closure over the Cromwell Lane Bridge had not been adhered to. The road was to be closed to traffic form July 27th to August 19th. A traffic plan was in place.


Broadwell Woods residents remained in dispute regarding the noise and dust created by HS2. The Broadwell Woods Residents’ Association had been disbanded.


A question was raised about what was “in storage” for Burton Green and where was this? For example, notices about the defibrillator had been removed.


The Jubilee Verge 


A resident who kindly mowed the Jubilee verge had complained about the state of the grass and the number of weeds making mowing very difficult.  However, as the verge was currently being excavated for the Village Hall electrical supply to be installed, it was decided to postpone any decisions and to see whether the contractors could restore the area satisfactorily once the work was completed. 


Permanent banner poles top of Red Lane


It was agreed it would be a good idea to erect permanent fixings for banners advertising various village events.  However, this needed to make sure they did not interfere with the farmer’s maintenance of the hedge and verge. Bron agreed to speak to him about the best way to facilitate this. 

Action: Bron


Bugle


Details of the AGM would be added to the next edition of the Bugle.  Judi would discuss with Rona and provide details to Mary.

Action: Judi and Mary


Litter Pick


Several residents carry out regular litter picks and so it was decided not to organise a litter picking event.  This would be removed as an agenda item from the minutes.

Action: Judi


Training first aid session for defibrillator


  • Already covered under Matters Arising.


Priorities for precept money- standing items

Bugle funding

Bulbs

Jubilee verge maintenance


£1886 remained to be spent before March 2023 but from this amount would come the cost of three print runs of the Bugle. This would leave sufficient funds for any decision on the banner poles.


  1. Greenway Trust Update:


Hilary was not available to report. It was believed she still held the dog mess posters the payment for which had had initially been agreed by LM who later produced their own versions.  It was agreed these needed to be erected and this would be discussed with Hilary on her return.

Action: Hilary


  1. Parish Councillor's Report:


The most recent Parish Council meeting had been held at the allotments on Westwood Heath Road.  Many residents were unaware of this facility and Alan Deeley, as the chair of the allotment association, had agreed to make a brief presentation at the AGM.

Action: Alan Deeley


  1. Any Other Business:


  • Mary asked who would sponsor the 2022 Christmas card

  • The AGM should be added to the next agenda

Action: Judi

  • There was some confusion about dates for the new bin collection.  It was pointed out that WDC had issued a very clear and useful leaflet which was inside the food caddies that had recently been delivered. Paddy would add a reminder on the email loop.

Action: Paddy


Rona thanked everyone sincerely for attending the meeting.


  1. Date of next Meeting:


The next committee meeting was scheduled for Sept 26

 

Other meetings would take place in 2022 as follows:

AGM Oct 10th

Nov 28


Saturday, 18 June 2022

Bugle - June 2022

The June 2022 edition of the Bugle has been published.

Just below are thumbnails of the page images. To enlarge any page image, click on the thumbnail below. Once you have the individual page, you may also need to click on the magnifying glass in your browser, where you can view the page at its original size...













The text of the Chair's Report has also been added to the Residents' Association page.

The archive of back issues of the Bugle is here: Bugle Archive.

Wednesday, 25 May 2022

Minutes of Residents' Association Committee Meeting May 23rd 2022

 Present:

Dianne Adams; Hilary Cox; Paddy Deeley; Helen Hehir; Janet Hickinbottom; Bron Putnam; Rona Taylor; and Mary Webb.


In attendance: David Line


  1. Apologies and Minutes of the last meeting (March 28th 2022):


Apologies had been received from Andy Gibbs and Faith Ward.



Summary of actions following the meeting

Responsible

Contact WCC about damage to hedge at Burton Green Academy.

Rona

Liaison with Cheryl regarding Village Hall landscaping plan.

Paddy

Information about bonfires to be included in the Bugle.

Mary

Purchase of replacement flower tubs.

Hilary

Contact Peter with response about viewing platform.

Rona

Reference in Bugle to successful Games evening.

Mary

Finalise date for defibrillator training with Alice

Mary

Contact WDC regarding streetlamp not working in Cromwell Lane.

Rona

Contact Severn Trent about flowing water in Cromwell Lane.

Rona

Letter of thanks to Peter Stanworth for storing the bench and wooden sculptures.

Rona

    

Minutes of the last meeting and Matters Arising

See Minutes of January 24th 2022 meeting


Matters Arising from the previous minutes:


  • Ask Lesley Tacon for details of damage to school hedge. Head consulted and said no damage to fence within the hedge and so no action considered necessary. Some members of the committee felt it looked so bad that that WCC should be contacted to see if they could tidy up the area. 

Action: Rona

  • Relay to Peter Stanworth committee response regarding viewing platform. Email sent. Agenda item.

  • Further details for the Queen’s Platinum celebration. Agenda item.

  • Alice to be asked to arrange a defibrillator training session. Date being arranged.

  • Burrow Hill green space questionnaire to be circulated on the email loop - completed

 

The minutes of the March 2022 meeting were approved.


  1. Village Hall: 


Paddy reported that the building was on course for completion by the end of the year with a handover to take place on January 1st 2023.


A response was awaited from Deeley’s about the provision of a boules pitch.


Questions were raised about the landscaping with offers of trees being put forward.  Paddy said a revised landscaping plan was being awaited. Meanwhile, she would liaise with Cheryl, Chair of the Village Hall trustees.

Action: Paddy


  1. Treasurer’s Report:

See: Treasurer’s Report


A report had been circulated as follows:


Current Account net balance: £ 4,343.36 

Deposit Account net balance: £1006.24 


Total Funds (A): £5349.60 


Ring Fenced Funds (Balance remaining of monies donated/allocated for specific purposes but not yet spent): - 


Defibrillator: £ 149.56 


Freely available/unallocated Funds (A – B): £5200.04 


For Information: 


Major Expenditure Since Last Meeting 


Insurance for Platinum Jubilee Event - £194.88 

Book Token prizes for Platinum Jubilee Event – £40.00 


Income Since Last Meeting 


Donation from Emmerson’s for Platinum Jubilee Event - £100; £560 Lottery funding; and £160 from Sarginson’s.  Mary was congratulated for this fund raising.  Mary said approaches had also been made to Cala, Crest Nicholson and Deeley’s and responses were awaited.


Outstanding Parish Funds to be used by 31 March 2023 - £ £2,390.12


Thanks were given to Dianne for her efficient handling of the accounts and for her help with aspects of the upcoming Queen’s Platinum Jubilee event. 


  1. Residents’ views/concerns:


Bins


All residents had received information attached to their bins about future collections. From August 1st, residents needed to pay £20 for a green bin up until March 2023 when costs for a full year will be announced.

Detailed information can be found here: https://www.warwickdc.gov.uk/123collections


Bonfires


A resident had complained about a neighbour lighting a daytime bonfire. Mary had responded with advice but saying BGRA could not get involved in neighbours’ disputes. It was acknowledged that residents who choose not to pay for a green bin might be inclined to burn their garden waste. Mary planned to add Council advice about bonfires to the next edition of the Bugle.

Action: Mary



  1. Update on and discussion of Residents’ Association initiatives and issues:

Community fund from BBV – entrance gates, flower tubs


Paddy pointed out that the fund was really designed for help with labour.

A question was raised about the bricks that had been requested to be saved from demolition of bridges to use for flower tubs.  It seemed that they had been too badly damaged to be f use.  The flower tubs were beginning to disintegrate and the committee agreed new ones could be purchased.

Action: Hilary


HS2 issues


Residents had expressed discontent about further closures of the Cromwell Lane bridge in spite of earlier assurances this would not happen. BBV had provided a list as follows:

23rd May-17th June off-peak closures 9.30a.m.– 3p.m.

20th June-1st July full closure 24/7

15th July-20th August full closure 24/7


Residents of Broadwells Wood had formed their own Residents’ Association. This was not because of any disagreement with BGRA but because of issues with pollution on the new Village Hall site and problems with their landowner.


Possible viewing tower behind VH decision


Peter Stanworth had sent to Rona further points for consideration and each was considered by the committee. These included the fact that such a project should have been built into the development; that the construction would not be a small job; and that the current village hall actually belongs to HS2. The initial response sent to Peter had been shared with the committee and it was decided that the answer remained the same and that the rear of the current hall was not a safe or suitable site for a viewing platform. Rona agreed to relay this response.

Action: Rona


Platinum Jubilee celebration with the VH


The Jubilee Committee had worked hard to arrange the events to take place.  Notices had been issued to all residents and a specific one had been prepared for residents on Burrow Hill as that is where the events will take place. 


No-one would be allowed to use the car park on Burrow Hill during the Circus Mash event but would be encouraged to walk to the area or to park on Hob Lane.


Insurance was in place and litter picking sorted. A licence was being obtained from a Coventry solicitor regarding the lighting of the beacon and the Circus Mash events. First aid would be available.


The field needed the grass cutting.


Any spare bunting should be given to Helen.


Mary and the committee were thanked for their tremendously hard work in planning and preparing for this occasion.


Bugle


Helen asked if reference could be made to the very successful Children’s Games Evening held recently at the Village Hall.

Action: Mary

Training first aid session for defibrillator


Mary was discussing a suitable date with Alice and it was suggested autumn would be a better time than the summer when more people are away.


Priorities for precept money- standing items

Bugle funding

Bulbs

Jubilee verge maintenance


  1. Greenway Trust Update:


There was nothing to update except dog mess notices had been erected and so the ones purchased by the BGRA should be placed elsewhere. Hilary would take a decision on this.

Action: Hilary


  1. Parish Councillor's Report:


Paddy gave information about the Annual Parish Meeting to be held on June 6th at 7.30p.m. A flyer had been produced with details and suggestions of topics of interest.


The PC was looking into complaints from residents about their children not being accepted at Kenilworth School. A WDC member was involved and it seemed the matter was being resolved.


The PC had agreed to £12k of the Community Infrastructure Levy being used to fund a stained-glass window created by a local resident for the new Village Hall.


  1. Any Other Business:


Concern was expressed about a streetlight on Cromwell Lane that had not been working for a couple of years in spite of being reported.

Action: Rona


There was another problem in the same vicinity with water constantly flowing into the road. Rona would contact Severn Trent.

Action: Rona


The mural created by schoolchildren was to be unveiled on Friday May 27th at the school. The plan was to erect it on the Burrow Hill walkway.


Rona said she would write to thank Peter Stanworth for storing the bench and carvings.

Action: Rona


Judi had persisted with the request for help with a socket for plugging in the Christmas tree lights. As a result the new Community Engagement Officer, Chris Garden, was to meet Judi and Adrian Hickinbottom on site to work on this. Thanks were expressed to Judi.


Potholes at the top of Red Lane were now indicated for attention.


Long-standing resident Betty Woodward had celebrated her 90th birthday.  Rona had delivered a card and plant from the Residents’ Association.


A query was raised about work being carried out at New Farm on Red Lane. Paddy said planning permission had been granted for a new house to the front of the existing property. This led to concern about the number of building applications being accepted in Red Lane.


Rona thanked everyone sincerely for attending the meeting.


10. Date of next Meeting:

The next committee meeting was scheduled for July 25th  

 

Other meetings would take place in 2022 as follows:

Sept 26

AGM Oct 10th

Nov 28