Draft Minutes of Burton Green Residents’ Association Committee Meeting
January 23rd 2023
Dianne Adams; Hilary Cox; Paddy Deeley; Andy Gibbs; Helen Hehir; Judi Hibberd; Janet Hickinbottom; Bron Putnam; Rona Taylor; Mary Webb.
Apologies and Minutes of the last meeting (Nov 2022):
There were no apologies.
Summary of actions following the meeting
Add planning applications to Facebook pages
Ask if others can join the BBV tours of HS2 works
Attend next meeting of Jubilee committee
Draft minutes to be circulated to committee members for approval before going to John Webb
Details of the community celebration lunch to be circulated
Minutes of the last meeting and Matters Arising
See Minutes of November 28th 2022 meeting
Matters Arising from the previous minutes:
When defibrillator can move to new hall (Cheryl and Mary). The new defibrillator box had arrived. The defibrillator itself was scheduled to move to the new hall on February 15th. Prior to that, notices (at a cost of £9.98 each) had been ordered to inform of the location of defibrillators in the village. Mary suggested the location of the notices would be at Hickory’s (which had been agreed); at Hedgerow Nursery; at the old village hall; on the fence on the Jubilee verge; at the new Village Hall; and at the old post office on Red Lane. A location further down Red Lane should be sought. All schools were obliged to have a defibrillator on the premises by the end of 2023. There would be no defibrillator in Hodgett’s Lane and so a location for one needed to be agreed. Mary felt £400 could be available towards purchase costs. Michael Hibberd had approached HS2 to see if any funding could be allocated for this purpose.
Sorting out of the Christmas tree - done.
Update the constitution (agenda item)
Ask P.C. how to disseminate planning applications. It was decided Paddy would add these to the Facebook page as the PC became aware of them. Notices might also be placed on the village notice boards.
An amendment was made that not all Village Hall trustees would have access to the new booking process but only those designated to deal with enquiries and bookings.
The minutes of the July 2022 meeting were approved.
The new Hall was nearing completion. Snagging was likely to be completed on February 3rd. The old hall must be vacated by February 24th.
A question was asked about drainage as some of the land around the hall still appeared waterlogged.
The Village Hall trustees were planning to invite regular users (including the Residents’ Association committee)to visit the hall and to be trained in use of the facilities. Other residents would also be welcome. Plans would be made for later in the year for a grand opening.
The new Village Hall website would be launched early in February and this would also contain a booking calendar.
It was suggested that Residents’ Association committee members might be able to meet in the Tacon Room for their regular meetings, thus freeing up the main hall for other hirers.
See: Treasurer’s Report
A report had been circulated as follows:
BGRA Accounts as at 21st September 2022
Current Account net balance: £ 2,266.93
Deposit Account net balance: £1007.14
Total Funds (A): £3274.07
Major Expenditure Since Last Meeting:
Production of December Bugle - £450
Production of Xmas cards - £246
Lions Breakfast re Father Christmas event - £7.18
Card for Xmas card presentation at VH - £22
Flowers for tubs on Jubilee verge - £39.95
Defibrillator for new VH and replacement pads - £665.99
Income Since Last Meeting:
Parish Council donation for new defibrillator box - £595.00
Donation toward Xmas Card Production from Burton Green Honey, Hedgerow Nursery, Mews Cattery and Sarginsons - £195.00
Outstanding Parish Funds to be used by 31 March 2023 - £573.12
Thanks were given to Dianne for her efficient handling of the accounts.
State of the hedges in HS2 rental properties. Rona had sent a letter toHS2 regarding this problem. “Several residents have recently approached us commenting on HS2 houses where the gardens may be poorly maintained or where there are overgrown hedges which can impact the pavements. We understand that garden maintenance is the tenant’s responsibility and wanted to check how often you inspect the properties and what your standards are for ensuring properties are kept in a good state.” No response had been received.
Neighbourhood Watch. There was an opportunity to join a WhatsApp group, as highlighted in previous editions of the Bugle. If you wish to join, contact Lucy on 07881 300470
Requests for residents to view HS2 sites on a bus tour. BBV offer regular tours to Parish Council members as part of its community liaison, explaining the progress of work being undertaken and Rona would see if members of the Residents’ Association and interested residents might be able to join these tours.
Update on and discussion of Residents’ Association initiatives and issues:
Were there any other suggestions? It was hoped that before too long this item would report actions.
Councillor’s grant application for refurbishing the verge/HS2 returfing/mosaics – Judi had submitted a successful application and £1500 had been awarded. This was at the final stages of approval and HS2 had offered to returf the verge so not all the money might be required.. A bench with fixings, and new tubs would be sourced once any funding was released.
It was agreed the work on the verge should be included in the Jubilee Group’s plans. Judi agreed to attend their next meeting.
Greenway Trust Update:
A meeting was planned to take place and this would involve Jeremy Wright MP and the MP for Meriden as non-compliance matters were to be discussed.
Parish Councillor's Report:
Paddy agreed to add planning applications in the village to the Facebook page.
It was announced that two new parish councillors had been appointed. Mary would ad details to the next edition of the Bugle.
Any Other Business:
It was agreed that draft minutes of each meeting should be circulated to committee members for approval before being sent to John Webb who kindly puts them on his website.
A Community celebration lunch was planned for Friday March 24th 2023. An outside caterer was to be used and so the cost of the three course meal, with wine, would be £18 per head. Further details would be available soon.
Pat Hehir had managed to reactivate the Speedwatch tream with new members joining and they had already carried out two sessions in Cromwell Lane.
A query was raised about the state of 192 Cromwell Lane. It was believed that retrospective planning permission had been rejected.
A further question was asked about any progress with the site of the fire on Hob Lane. It was understood some of the rubbish was now being buried in the field. It was hoped Solihull MBC would inspect the site again soon.
9. Date of next Meeting:
The next committee meeting was scheduled for March 27th 2023.
Other meetings would take place in 2022 as follows:
October 9th (AGM)