Draft Minutes of Burton Green Residents’ Association Committee Meeting
September 28th 2026 at 7.30pm
Present: Judi Hibberd, Janet Hickinbottom, Dianne Adams, Helen Hehir, Bron
Putnam, Mary Webb, Hilary Cox, Paddy Deeley, Faith Ward, Rob Wright
Minutes of the last meeting and Matters Arising
See Minutes of meeting March 23rd 2026
The minutes of the Marc 2026 meeting were approved.
Matters Arising from the previous minutes:
Submit BGRA support for pétanque proposal – completed and planning permission as
now been ranted
Follow up with Sir Jeremy Wright actions needed after HS2 meeting (agenda item)
Respond to William Davis Homes offer of support (agenda item)
Update Welcome leaflet (agenda item)
Contact Warwick Record Office about old minute books (agenda item)
Arrange to send flowers to Rona completed
Village Hall:
Planning permission has been granted for the pétanque proposal.
£5k has been awarded to the Village Hall towards the cost of air conditioning.
The boiler has been serviced.
The Annual Show went well although there were fewer attendees than in the past and
less produce partly because of the extreme heat during the summer. The café was very
popular, as ever.
The Village Hall was still receiving a great many enquiries for bookings.
Treasurer’s Report:
BGRA Accounts as at 23 September 2026
Current Account net balance: £4268.89
Deposit Account net balance: £1039.84
Total Funds: £5308.73
Major Expenditure Since Last Meeting
Flowers for tubs £17.23
Tree belt and mulch – £21.30
Afternoon tea for tree planting £24.10
Insurance - £406.92
Bugle delivery £20
Printing of Bugle £595
Bank Service charges £16.50
Hire of hall £11.25
Income Since Last Meeting
None
Outstanding Parish Funds to be used by 31 March 2027 - £2714.56
The annual accounts are awaiting an independent examination in time for the AGM.
As always, thanks were given to Dianne for her efficient handling of the accounts.
Residents’ views/concerns:
The problem of the bridge closure remains a source of complaint and
inconvenience for residents. The planned reopening is on October 11th.
A resident of Burrow Hill complained about the number of for sale signs that
are erected at the entrance to Burrow Hill Lane. Mary will make enquiries
with local estate agents to see if the problem can be alleviated.
Action: Mary
Advertising for new chairperson
Following the sad death of Rona Taylor, the Residents’ Association is seeking
a new chairperson. Mary is to approach a contact but anyone else interested
should contact the committee.
AGM discussion
The AGM is scheduled for October 12th in the Village Hall. Refreshments will be
served at 7 and the meeting will begin at 7:30. It is a joint meeting with the Village
Hall and the school with representatives of both being present. Responsibilities on the
evening were discussed and allocated.
Update on and discussion of Residents’ Association initiatives and issues:
HS2 issues – the matter of the concrete sound barrier remains an
unresolved issue. The temporary Greenway is to be diverted and
closed from October 19th to November 23rd. Paddy will raise this at
the HS2 drop-in event on September 29th.
Action: Paddy
Greenway Trust – the Trust was also concerned about the
temporary closure of part of the Greenway.
William Davis Homes community support- Judi had attempted to
respond to this request without any feedback. It was agreed to leave
any further correspondence until we hear again from them.
Bugle – the latest edition of the Bugle was ready for distribution.
Thanks to Mary for her hard work in producing the newsletter.
Flower tubs – it was decided to plant up the tubs for a spring
display but then to discuss whether to continue with them. An issue
was raised regarding the fence on the Coronation verge which was
damaged by an overhanging hazel tree. HS2 had been advised and
were supposed to be addressing the issue.
Welcome leaflet update – Judi had incorporated all the
recommended changes. She was asked to print 25 copies to be
distributed with the Bugle to the William Davis development on
Westwood Heath Road.
Visit to Warwick Records Office – Janet and Judi had delivered the
old minute books as a gift to the County Records Office and the
curator was very pleased to receive them. In the future, the
electronic versions of the minutes taken since 2000 would also be
given to the Record Office in batches.
Action: Janet
Christmas tree//charity/cards/sleigh -Judi had contacted HS2 about
donation of a Christmas tree without response. Paddy suggested
contacting Charlie Weetman or we can revert to purchasing our
own tree along with new decorations which are required.
Faith will oversee the design of Christmas cards by the school
pupils to be ready for judging by November 20th. Book tokens will
be purchased to award to one winner in each age group and an
overall winner.
Action: Faith
Mary is in discussion regarding the Santa Sleigh.
Judi will email committee members to request suggestions for this
year’s charity to support.
Action: Judi
Lawn mowing on the verge
Jenny Jones has volunteered to mow the Coronation verge if she is
provided with a manual mower. The committee agreed to purchase
one for her. Judi will liaise with Jenny.
Moving the meeting to an afternoon
It was agreed to move to afternoon committee meetings during the
autumn and winter. The next meeting will be at 10am on
November 24th.
Parish Council Report
Paddy reported that three new Parish Councillors had been appointed
and Lucy Hatton had resigned. The P.C was seeking new quotes for
maintenance of the playing field. Solihull had agreed to inspect the
road surface of Hob Lane monthly. Decisions had to be made about
which HS2 structures (lamp posts, traffic lights etc) were to be
retained.
Any Other Business:
Many Greenway users were using roads on Burrow Hill for parking. It
was agreed there is a need for signs saying, “Residents’ parking only”
and direction signs to the car park off Green Leek Lane.
Action: Mary and Rob
Date of next Meetings in 2026:
Further meeting dates are booked as follows:
October 12 (AGM)
November 23
