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Present:
Dianne Adams; Paddy Deeley; Andy Gibbs; Helen Hehir; Judi Hibberd; Janet Hickinbottom; Rona Taylor; Mary Webb.
1 Apologies and minutes of the last meeting (May 22nd 2023):
Apologies had been received from Hilary Cox.
| Summary of actions following the meeting | Responsible |
| Check with Marlene Hills about examination of accounts. | Mary |
| Purchase book tokens for girls who have watered the tub in Red Lane. | Faith |
| Check with PC clerk about use of CIL. | Paddy |
| Investigate costs of “entrance gates” | Judi |
| Check with VH trustees about purchase of chair trolleys. | Paddy |
| Suggested sites for bird boxes – request in the Bugle. | Mary |
| Details of geocaching request on Facebook to see if anyone interested. | Paddy |
| Expressions of interest to be sought via the Bugle for an Open Gardens event in June 2024. | Janet |
| Add AGM details to the Bugle. | Judi |
Minutes of the last meeting and Matters Arising
See Minutes of May 22nd 2023 meeting
Matters Arising from the previous minutes:
Add planning applications to Facebook pages – Paddy completed
Details of geocaching – agenda item
George Illingworth retirement gift – agenda item
The minutes of the March 2023 meeting were approved.
2 Village Hall:
Bookings were going very well. New enterprises were advertised on the Village Hall website, for example a potential brain training class and a Parkinsons group.
The BBQ and steel band evening was deemed a success.
3 Treasurer’s Report:
See: Treasurer’s Report
A report had been circulated as follows:
BGRA Accounts as at 21 July 2023
Current Account net balance: £4,734.73
Deposit Account net balance: £1,009.97
Total Funds: £5744.70
Major Expenditure Since Last Meeting
Unveiling of plaque drinks - £30.36
Tub plants and compost - £96.50
June Bugle printing - £406
Income Since Last Meeting
None
Outstanding Parish Funds to be used by 31 March 2024 - £1522.42
Thanks were given to Dianne for her efficient handling of the accounts.
Mary would ask Marlene Hills if she was happy to arrange examination of the accounts again.
Action: Mary
Faith reported that the two girls from Jacksons’ Farm had been watering the flower tub at the far end of Red Lane. It was agreed to thank them with two book tokens.
Action: Faith
4 Residents’ views/concerns:
5 Update on and discussion of Residents’ Association initiatives and issues:
6 George Illingworth retirement:
As George has been such a great supporter of Burton Green, it had been decided to purchase a gift and to make a presentation at the next community lunch on September 29th to which he and his wife had been invited free of charge. It had recently been agreed that the Parish Council would contribute to a joint gift and it was agreed a garden gift voucher would be appropriate.
Action: Rona
7 Parish Councillor's Report:
A new member had joined the council: Warwick Webster of Red Lane.
8 Any Other Business:
A bulb planting session would be held on September 27th at the Coronation verge. All volunteers would be welcome.
The hedge along the track from Red Lane to the Greenway was overgrown. Rona would investigate who was responsible for the hedge.
Action: Rona
It was suggested that an Open Gardens Day should be held in June 2024. Details would be added to the Bugle to find out if people were interested in joining in by opening their garden for a day for charity. Janet would send an article to Mary.
Action: Janet
Judi would send the AGM agenda to Mary to include in the Bugle.
Action: Judi
9. Date of next Meeting:
The next committee meeting was scheduled for September 25th 2023.
Other meetings would take place in 2023 as follows:
October 9th (AGM)
November 27th
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Present
Dianne Adams; Hilary Cox; Andy Gibbs; Helen Hehir; Judi Hibberd; Janet Hickinbottom; Rona Taylor; Mary Webb.
1 Apologies and minutes of the last meeting (January 23rd 2023):
Apologies had been received from Paddy Deeley and Bron Putnam.
| Summary of actions following the meeting | Responsible |
| Add planning applications to Facebook | Paddy |
| Committee members to check their emails within a week of each meeting. | All |
| Send geocache ideas to Janet | All |
| Contact the school for geocache ideas | Janet |
| Contact John Webb | Mary |
| Details of geocache ideas to be sent to Alistair | Rona |
| Invitation to be sent to Cllr Illingworth to the community lunch on September 29th | Rona |
Minutes of the last meeting and Matters Arising
See Minutes of January 23rd 2023 meeting
Matters Arising from the previous minutes:
The minutes of the July 2022 meeting were approved.
2 Geocache talk via Zoom:
The committee was joined on Zoom by Alistair from Sustrans. He explained that he was responsible for community engagement and that Sustrans had a plan to create geocache trails throughout the West Midlands on the cycle trails.
He explained that geocaching is a treasure trail of boxes which families or individuals can seek using a map. He explained the details of setting up a trail to include Route 523 which runs through Burton Green. He answered many questions from the committee. It is a flexible scheme so that the community setting up the trail can decide on the size and type of box to be used and what to include in the box. The contents would, in part, depend on the age of the target audience (children or families.) When participants remove any treasure they are obliged to replace it with something else. Alistair envisaged that the box would be in place for several years. Sustrans has a network of volunteers who check boxes within their areas to ensure they are still in use and have not been damaged. The permission of the landowner is required for the siting of the box. Maps highlighting the route are available on a phone app. Boxes tended to be 2-300m or up to half a mile apart.
Alistair said a launch event would be held and the Sustrans comms team would assist with publicity. He explained that people will travel to take part in a trail.
Next steps: the committee needed to decide where the box should be located and what it should contain. Ideas should be sent to Janet by May 10th who would collate these and Dianne would then arrange online voting to make final decisions.
Action: All, Janet and Dianne
Should other groups be consulted?
Janet agreed to contact the school.
Action: Janet
Mary suggested contacting John Webb regarding historical information.
Action: Mary
Details of our decisions will be sent to Alistair.
Action: Rona
Thanks were given to Dianne for setting up the Zoom call.
3 Village Hall:
The marvellous new Village Hall had now been opened and was in good use, Dianne reported that there was a great deal of interest in booking the hall. Future events would be promoted on the new village hall website www.burtongreenvillagehall.co.uk
Congratulations were extended to all the Village Hall trustees who had worked so hard to bring the new building to fruition.
4 Treasurer’s Report:
See: Treasurer’s Report
A report had been circulated as follows:
BGRA Accounts as at 17th March 2023
Current Account net balance: £ 2,266.93
Deposit Account net balance: £1007.14
Total Funds (A): £3274.07
Major Expenditure Since Last Meeting:
Production of March Bugle - £250
Defibrillator signage - £75.11
Disconnection of defibrillator from Hodgetts Lane Village Hall - £45
Planters and bench for Village verge - £1206.37
Hire of Village Hall, community lunch and meetings - £58.50
Caterer for Residents’ lunch - £1277
Income Since Last Meeting:
Parish Council annual donation - £3000
Grant for refurbishment of village verge, bench and paving - £1500
Receipts for community lunch - £1260
Outstanding Parish Funds to be used by 31 March 2023 - £106.01
It was suggested any outstanding Parish Funds could be used to buy a plaque for the new bench on the verge and for additional cruet sets and soup spoons to supplement the items available to hirers of the hall.
Thanks were given to Dianne for her efficient handling of the accounts. Mary thanked Dianne in particular for her help in sorting out the finances of the recent residents’ lunch.
5 Residents’ views/concerns:
6 Update on and discussion of Residents’ Association initiatives and issues:
7 Greenway Trust Update:
There was no update.
One member commented on the new bat, bee and bird boxes and information along the Greenway. This had been put in place by Warwickshire County Council.
8 George Illingworth retirement:
The committee signed a card to mark Cllr. Illingworth’s retirement. As George has been such a great supporter of Burton Green, it was decided to purchase a gift and to make a presentation at the next community lunch on September 29th to which he and his wife would be invited free of charge.
9 Parish Councillor's Report:
Parish Councillors had to express their intention to remain on the Council. If there were more applications than places, an election would be required. There were 8 places for Burton Green and 4 for Warwick University. The current chair (Tracey from Warwick University) was standing down.
10 Any Other Business:
Some residents were concerned by echoing in the new hall.
There was no other business.
11. Date of next Meeting:
The next committee meeting was scheduled for May 22nd 2023.
Other meetings would take place in 2023 as follows:
July 24th
September 25th
October 9th (AGM)
November 27th
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January 23rd 2023
Present:
Dianne Adams; Hilary Cox; Paddy Deeley; Andy Gibbs; Helen Hehir; Judi Hibberd; Janet Hickinbottom; Bron Putnam; Rona Taylor; Mary Webb.
Apologies and Minutes of the last meeting (Nov 2022):
There were no apologies.
Minutes of the last meeting and Matters Arising
See Minutes of November 28th 2022 meeting
Matters Arising from the previous minutes:
When defibrillator can move to new hall (Cheryl and Mary). The new defibrillator box had arrived. The defibrillator itself was scheduled to move to the new hall on February 15th. Prior to that, notices (at a cost of £9.98 each) had been ordered to inform of the location of defibrillators in the village. Mary suggested the location of the notices would be at Hickory’s (which had been agreed); at Hedgerow Nursery; at the old village hall; on the fence on the Jubilee verge; at the new Village Hall; and at the old post office on Red Lane. A location further down Red Lane should be sought. All schools were obliged to have a defibrillator on the premises by the end of 2023. There would be no defibrillator in Hodgett’s Lane and so a location for one needed to be agreed. Mary felt £400 could be available towards purchase costs. Michael Hibberd had approached HS2 to see if any funding could be allocated for this purpose.
Sorting out of the Christmas tree - done.
Update the constitution (agenda item)
Ask P.C. how to disseminate planning applications. It was decided Paddy would add these to the Facebook page as the PC became aware of them. Notices might also be placed on the village notice boards.
Action: Paddy
An amendment was made that not all Village Hall trustees would have access to the new booking process but only those designated to deal with enquiries and bookings.
The minutes of the July 2022 meeting were approved.
Village Hall:
The new Hall was nearing completion. Snagging was likely to be completed on February 3rd. The old hall must be vacated by February 24th.
A question was asked about drainage as some of the land around the hall still appeared waterlogged.
The Village Hall trustees were planning to invite regular users (including the Residents’ Association committee)to visit the hall and to be trained in use of the facilities. Other residents would also be welcome. Plans would be made for later in the year for a grand opening.
The new Village Hall website would be launched early in February and this would also contain a booking calendar.
It was suggested that Residents’ Association committee members might be able to meet in the Tacon Room for their regular meetings, thus freeing up the main hall for other hirers.
Treasurer’s Report:
See: Treasurer’s Report
A report had been circulated as follows:
BGRA Accounts as at 21st September 2022
Current Account net balance: £ 2,266.93
Deposit Account net balance: £1007.14
Total Funds (A): £3274.07
Major Expenditure Since Last Meeting:
Production of December Bugle - £450
Production of Xmas cards - £246
Lions Breakfast re Father Christmas event - £7.18
Card for Xmas card presentation at VH - £22
Flowers for tubs on Jubilee verge - £39.95
Defibrillator for new VH and replacement pads - £665.99
Income Since Last Meeting:
Parish Council donation for new defibrillator box - £595.00
Donation toward Xmas Card Production from Burton Green Honey, Hedgerow Nursery, Mews Cattery and Sarginsons - £195.00
Outstanding Parish Funds to be used by 31 March 2023 - £573.12
Thanks were given to Dianne for her efficient handling of the accounts.
Residents’ views/concerns:
State of the hedges in HS2 rental properties. Rona had sent a letter toHS2 regarding this problem. “Several residents have recently approached us commenting on HS2 houses where the gardens may be poorly maintained or where there are overgrown hedges which can impact the pavements. We understand that garden maintenance is the tenant’s responsibility and wanted to check how often you inspect the properties and what your standards are for ensuring properties are kept in a good state.” No response had been received.
Neighbourhood Watch. There was an opportunity to join a WhatsApp group, as highlighted in previous editions of the Bugle. If you wish to join, contact Lucy on 07881 300470
Requests for residents to view HS2 sites on a bus tour. BBV offer regular tours to Parish Council members as part of its community liaison, explaining the progress of work being undertaken and Rona would see if members of the Residents’ Association and interested residents might be able to join these tours.
Action: Rona
Update on and discussion of Residents’ Association initiatives and issues:
Community Fund from BBV – entrance gates; flower tubs
Were there any other suggestions? It was hoped that before too long this item would report actions.
HS2 issues – tree saplings. There were over 200 saplings available for community use. The new Village Hall already has an approved planting scheme and so other locations were needed.
RA visit to the new village hall. This would take place at a date to be arranged.
Defibrillator signs – item already covered.
Update constitution – Judi and Janet had reviewed the constitution and only minor amendments were needed. It was noted that any sub committees should submit minutes of their meetings to the full committee.
80th anniversary of D Day- this was not scheduled to take place until 2024.
Coronation celebration – the Jubilee committee had met to discuss ideas and had suggested the mosaics on the verge should be refurbished and a new mosaic added to mark the coronation. A resident had volunteered to look into this. It was agreed that four mosaics might be too many for the space and it would be best to have three in total.
Councillor’s grant application for refurbishing the verge/HS2 returfing/mosaics – Judi had submitted a successful application and £1500 had been awarded. This was at the final stages of approval and HS2 had offered to returf the verge so not all the money might be required.. A bench with fixings, and new tubs would be sourced once any funding was released.
It was agreed the work on the verge should be included in the Jubilee Group’s plans. Judi agreed to attend their next meeting.
Action: Judi
Priorities for precept money (Bugle funding; bulbs; verge maintenance)
Greenway Trust Update:
A meeting was planned to take place and this would involve Jeremy Wright MP and the MP for Meriden as non-compliance matters were to be discussed.
Parish Councillor's Report:
Paddy agreed to add planning applications in the village to the Facebook page.
It was announced that two new parish councillors had been appointed. Mary would ad details to the next edition of the Bugle.
Action: Mary
Any Other Business:
It was agreed that draft minutes of each meeting should be circulated to committee members for approval before being sent to John Webb who kindly puts them on his website.
Action: Janet
A Community celebration lunch was planned for Friday March 24th 2023. An outside caterer was to be used and so the cost of the three course meal, with wine, would be £18 per head. Further details would be available soon.
Action: Mary
Pat Hehir had managed to reactivate the Speedwatch tream with new members joining and they had already carried out two sessions in Cromwell Lane.
A query was raised about the state of 192 Cromwell Lane. It was believed that retrospective planning permission had been rejected.
A further question was asked about any progress with the site of the fire on Hob Lane. It was understood some of the rubbish was now being buried in the field. It was hoped Solihull MBC would inspect the site again soon.
9. Date of next Meeting:
The next committee meeting was scheduled for March 27th 2023.
Other meetings would take place in 2022 as follows:
May 22nd
July 24th
September 25th
October 9th (AGM)
November 27th
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