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Wednesday, 30 March 2022

Draft Minutes of Residents' Association Committee Meeting March 28th 2022

Present:
Dianne Adams; Hilary Cox; Paddy Deeley; Andy Gibbs; Helen Hehir; Janet Hickinbottom; Mary Webb.


1. Apologies and Minutes of the last meeting (January 24th 2022)

Apologies had been received from Judi Hibberd, Peter Stanworth, Rona Taylor, Cheryl Wall and Faith Ward.

Mary Webb chaired the meeting.

Summary of actions following the meetingResponsible
Ask Lesley Tacon for details of damage to school hedgeJanet
Relay to Peter Stanworth committee response regarding viewing platformJanet
Further details for the Queen’s Platinum celebrationThe organising committee
Alice to be asked to arrange a defibrillator training sessionMary
Burrow Hill green space questionnaire to be circulated on the email loopPaddy


Minutes of the last meeting and Matters Arising
See Minutes of January 24th 2022 meeting

Matters Arising from the previous minutes:

  • Traffic lights timing – Paddy. Resolved.
  • Temporary road signs in Hodgett’s Lane – Rona (removed the day following the last meeting without intervention)
  • Large pothole in Hodgett’s Lane – Rona. Completed.
  • Platinum celebration details – agenda item
  • Letter of thanks to litter pickers – Rona. Completed.
  • Examples of village entrance gates – all. Ongoing.
  • Locate cornet player – all. Mary finalising.
  • Santa Sleigh proceeds to be sent – Mary. Completed by Balsall Common Lions and acknowledgements received.
  • Order dog mess signs – Hilary. Printed and ready to erect.
  • The minutes of the January 2022 meeting were approved.

2. Village Hall

Cheryl had sent her apologies.
The Hall build had started!

3. Treasurer’s Report

A report had been circulated as follows:

BGRA Accounts as at 24 March 2022
Current Account net balance: £ 4,789.93
Deposit Account net balance: £1006.22

Total Funds (A): £5796.15

Ring Fenced Funds (Balance remaining of monies donated/allocated for specific purposes but not yet spent):-
Defibrillator: £ 149.56
Freely available/unallocated Funds (A – B): £5646.59

For Information:

Major Expenditure Since Last Meeting:
Costs for Residents’ Lunches - £120.76
March Bugle Printing - £428
WC Hire for Queen’s Platinum Event - £243

Income Since Last Meeting:
Parish Council contribution to BGRA - £2887
Profit from Residents’ Lunches - £41.24

Outstanding Parish Funds to be used by 31 March 2022 - £5.60

Thanks were given to Dianne for her efficient handling of the accounts and for her help with aspects of the upcoming Queen’s Platinum Jubilee event.


4. Residents’ views/concerns

There had been some complaints about noise from HS2’s generators.

A query was raised about damage to the school hedge in Hob Lane caused by a vehicle. Janet was asked to enquire if the hedge belonged to the school and whether an insurance claim was involved. Janet would ask Lesley Tacon, one of the school governors. Action: Janet

(Post meeting note: Lesley made enquiries via the Head Teacher who confirmed that the hedge was the property of the school. The damage was inspected at the time of the accident and it was decided the boundary was secure and there was no need for any work to be carried out.)

Fly tipping remained a problem in Hodgett’s Lane and there was one layby in particular that was regularly used for the dumping of rubbish. Residents generally informed Solihull MBC about incidents.

Warwickshire residents will soon have to pay for their garden waste to be collected in a move that will generate tens of thousands for the local council. From August 1, 2022, a £20 subscription will be required for customers who opt for a fortnightly green bin collection until the end of March 2023. The annual cost after this would be £44. It was not fully understood how this would be administered.

A new flashing sign had been erected in Hodgett’s Lane near the crossroads with Waste Lane as a previous sign had been damaged by passing lorries.

5. Update on and discussion of Residents’ Association initiatives and issues

• Community Fund from BBV – entrance gates; flower tubs

Committee members had been asked to look out for examples of village entrance gates. (Ongoing)

It was reported that BBV tend to provide people and time rather than money.

A request had been made to save some of the coping stones as the Cromwell Lane bridge was dismantled so that they could be re-used in a future project but there was some doubt as to whether the stones had been saved.

• HS2 issues

Peter Stanworth had submitted the following report:

Bentonite. There have been questions about the black towers that have been erected just off the line of the track between Cromwell Lane and Waste Lane. These store Bentonite. Bentonite is a mineral volcanic ash which has been allowed to weather. When mixed with water it forms a paste or slurry. It expands to 8 times its volume and is therefore very good at providing a sealant in rough surfaces like a wall of soil. A mass of the slurry in a trench provides a bolster to the walls and thus prevents them falling into the trench. It is being used for producing the HS2 tunnel walls in Burton Green. The slurry is stored in the black silos. Some silos contain the clean slurry whilst others contain the contaminated slurry mixed with dirt etc. awaiting cleaning, reprocessing and then reuse.

Construction. There are two main types of work being undertaken. The tunnel walls (so called diaphragm walls) are being fashioned and the roof will be added later. Secondly at either end the walls are extended by interlocking piles (secant piles). Residents have commented about the pair of straight wall structures extending north from Cromwell Lane bridge. These are not foundations but a pair of guide walls for the machinery which makes the tunnel walls. A trench is dug out between the walls and filled with Bentonite. When the trench has reached the appropriate depth reinforcing cages are dropped into the trench and sink to the bottom. Concrete is then poured into the base using a long hose which reaches to the base of the trench. Bentonite being lighter floats to the surface, is pumped out as the concrete wall rises, and then recycled in the plant. Once the walls have been formed then the roof of the tunnel will be cast between them.

At either end of the tunnel the walls are formed from concrete piles. The guide walls in these cases are single with a scalloped inner surface. One of the walls can be clearly seen from the Waste Lane bridge. These guide the piling machine. Alternate holes are made to a depth of 10 metres and then concrete poured to produce a concrete pillar, known as a secondary pillar. The primary pillar that holds the whole structure together is drilled in between the existing secondary ones. It cuts a bite out of the adjacent pillar so that they are locked together and goes down to a greater depth of 15metres. It also contains reinforcing bars so that the whole structure is rigid and strong. They will extend some way from the north portal within the retained cutting to protect the surrounding land.

In addition, some piling work is currently being undertaken to avoid subsidence next to the residences on the west side of the cutting around the bridge.

Discussion is being undertaken for a viewing window/platform. There is no room for one on the Cromwell Lane bridge but the rear of the current village hall is being considered. One sited there would also provide parking facilities.

The vibration in some houses close to the workings mentioned by some residents was due to the compacting of crushed stone for the piling machine. It has now been completed and should therefore not cause a further problem

We have a very good relationship with BBV. If you have any questions do approach them on the helpdesk number (08081-434-434)

Thanks would be sent to Peter with a request to submit a condensed version of the report for the next edition of the Bugle.

• Possible viewing tower behind current village hall.

The committee had been asked to consider the erection of a viewing platform to the rear of the current Village Hall. (See Peter’s report above.)

Discussion took place and various comments were put forward including concerns regarding safety; whether hall users would object to residents and others visiting the hall surroundings while the hall was in use (and possibly affecting safeguarding issues); the need to obtain HS2 approval which could be a long process; and whether viewing from other places such as the bridge in Cromwell Lane already afforded sufficient viewing.

The committee did not disapprove the concept of a viewing area but felt the situation behind the current hall was not appropriate.

Janet would relay this response to peter Stanworth. Action: Janet

• Platinum Jubilee Celebration with the Village Hall

Mary reported that everything was in hand with the Circus Mash and temporary toilets booked. A flyer had been circulated with the recent edition of the Bugle and it was agreed more notices would be needed nearer the event; the police would supply traffic cones. Access to power needed to be arranged.

Dianne would arrange the finances. A further meeting of the organisers would take place shortly.

Action: the organising committee

• Bugle

The March Bugle ran to 6 x A4 pages, one of which was advert for the Platinum Jubilee Community Celebrations. This was cheaper and more manageable than printing and inserting a separate sheet.

• Training first aid session for defibrillator

It was agreed another training event was needed as the last one had been over two years ago. Alice would be asked if a date later in the year could be offered. Action: Mary

• Priorities for precept money

Bugle funding
Bulbs
Jubilee verge maintenance
Cost of defibrillator training session


6. Greenway Trust Update

The dog mess signs had been obtained and locations now needed to be agreed.

7. Parish Councillor's Report

The Neighbourhood Plan had been accepted with a 29.6% turnout of voters. 9 people had opposed it and 290 agreed. The Parish Council had sent out a questionnaire asking for residents’ views on the use of the green space at the Burow Hill site. So far 26 responses had been received. Paddy agreed to circulate the link again on the email loop. Action: Paddy

Some residents were unhappy that children in Burton Green had not received offers of secondary school places in Kenilworth. The alternative offer was in Leamington Spa.

8. Any Other Business

The Electoral Services Manager at Warwick District Council had sent Rona a list of all the properties within roads in the parish and a schedule detailing total properties and electorate. (997 electors in 424 properties)

10. Date of next Meeting

The next committee meeting was scheduled for May 23rd

Other meetings would take place in 2022 as follows:

July 25
Sept 26
AGM Oct 10th
Nov 28

Sunday, 6 March 2022

Bugle - March 2022

The March 2022 edition of the Bugle has been published.

Just below are thumbnails of the page images. To enlarge any page image, click on the thumbnail below. Once you have the individual page, you may also need to click on the magnifying glass in your browser, where you can view the page at its original size...



















The text of the Chair's Report has also been added to the Residents' Association page.

The archive of back issues of the Bugle is here: Bugle Archive.

Monday, 31 January 2022

Minutes of Residents' Association Committee Meeting January 24th 2022


Present:

Dianne Adams; Hilary Cox; Paddy Deeley; Andy Gibbs; Helen Hehir; Judi Hibberd; Janet Hickinbottom; Bron Putnam; Rona Taylor; Mary Webb.


In attendance: Cheryl Wall, Chair of the Village Hall Trustees.


  1. Apologies and Minutes of the last meeting (November 29th 2021):

Apologies had been received from Faith Ward.


  

Summary of actions following the meeting

Responsible

Query timing of traffic lights on Cromwell Lane

Paddy

Ask Peter Stanworth to query why so many temporary signs in Hodgett’s Lane

Rona

Report large pothole in Hodgett’s Lane

Rona

Deliver letter of thanks to residents who have cleaned road signs etc.

Rona

Observe examples of village entrance gates

All

Contacts for a cornet player

All

Information on Juibilee celebrations planning to be sent to Judi for circulation to committee

Mary and Judi

Arrange for Santa Sleigh collection to be distributed to selected charities

Mary

Arrange for purchase of signs regarding dog mess

Hilary

    

Minutes of the last meeting and Matters Arising

See Minutes of November 29th 2021 meeting


Matters Arising from the previous minutes:


  • Circulate schedule for food bank collection - completed

  • Further ideas for Queen’s Platinum Jubilee celebrations - agenda item

  • Application for funding to Parish Council - agenda item 

  • Add BBV Community funding to next agenda – agenda item


The minutes of the November 2021 meeting were approved.


  1. Village Hall: 


Cheryl was welcomed to the meeting.

Rona thanked Cheryl for inviting her to attend, on behalf of BGRA, to celebrate the start of the new Village Hall build.


Photos had been taken but any publicity needed permission from HS2 so these could not yet be released. It was hoped that photos could be published in the next edition of the Bugle.


Regarding progress with the build, the contractors, Deeley’s, had levelled the field, and a drainage ditch was receiving attention. A site meeting was being planned with neighbours to the field with the architect and site manager in attendance.


It was hoped the Hall would be built by November 2022. There might be some excavation of the road in Red Lane to accommodate cabling. Starting at the beginning of February, monthly site meetings were planned with the construction team and some of the Village Hall trustees.


There had been expressions of interest in artworks etc. in the grounds such as a boules pitch and chess board. Deeley’s might consider some small projects. It would be necessary to look at grants available such as the HS2 Community Fund.


Cheryl reported that the Village Hall booking system was being reviewed.


  1. Treasurer’s Report:

See: Treasurer’s Report


A report had been circulated as follows:


BGRA Accounts as at 19 January 2022


Current Account net balance: £ 2553.69

Deposit Account net balance: £1006.20


Total Funds (A): £3559.89

Ring Fenced Funds (Balance remaining of monies donated/allocated for specific

purposes but not yet spent):-

Defibrillator: £ 149.56


Freely available/unallocated Funds (A – B): £3410.33

For Information:

Major Expenditure Since Last Meeting

Bulbs for communal areas - £66.63

Book token for Xmas card winners - £40

Bulb planter - £6.99

Bugle Xmas Card Printing - £276

December 2021 Bugle Printing - £250

December 2021 Bugle Insert Printing - £170


Income Since Last Meeting

None

Outstanding Parish Funds to be used by 31 March 2022 - £419.60


Discussions took place about the spending of the remaining Parish Funds and it was agreed these would cover the cost of the next edition of the Bugle plus signs about clearing up dog mess, especially on the Greenway.


Judi was pleased to report that the Parish Council had approved the application for a further grant of £2887 and she had sent a letter of thanks.


Thanks were given to Dianne for her efficient handling of the accounts. 


  1. Residents’ views/concerns:

  • HS2 issues

Peter Stanworth had followed up on a few matters as follows:

  • There are some old railway posts a yard or so to the north of the bridge in Cromwell Lane

These are certainly on BBV land and I suspect that you will be demolishing them soon.

Is there any chance of collecting them for us please?

I am very willing to store them if it would help.

On other matters I have been asked by the Residents about:

  • What I take to be the black Bentonite Silos. (Paddy asked if someone from HS2 could provide an explanation for the Bugle).

Are these containers for the Bentonite slurry and why are that at differed heights?

  • Residents in Hodgetts Lane are worried about the vibration that is apparently occurring in their properties.

I have been asked whether this is affecting the reservoir in Red Lane?

  • How thick is the concrete base for the train and how thick is the lid for the tunnel?


Thanks were sent to Peter Stanworth.


Concerns about security issues had resulted in the establishment of a WhatsApp group on Burrow Hill. Newly planted hedging had been stolen from a property in Cromwell Lane. In addition, batteries had been stolen from the temporary traffic lights in Cromwell Lane, causing further disruption and confusion for motorists.


The length of time between lights changing was questioned and the committee asked if the timings could be altered.

Action: Paddy


Hilary had reported to WDC the number of bottles and cans deposited in a ditch on Red Lane.  A response was awaited.


Another resident was concerned about the large number of temporary road signs erected in Hodgett’s Lane.  Rona would ask Peter Stanworth to raise this.

Action: Rona

(Since the meeting, all the signs have been removed.)


A large pothole in Hodgett’s Lane needed reporting.

Action: Rona

A resident and his wife in Hodgett’s Lane do regular litter picks and they have also been out cleaning the signs. Rona would deliver a letter of thanks.

Action: Rona

Mud on Westwood Heath Road as a result of the building work by Crest Nicholson had been raised as a concern. Parish Councillor Richard Payne was dealing with this.


  1. Update on and discussion of Residents’ Association initiatives and issues:


  • Community Fund from BBV

The idea of village entrance gates was still to be considered. Committee members were asked to look out for examples.

Action: all


  • Beacon and position decision


It was anticipated that by June the Parish Council would own the small playing field on Burrow Hill and so it was proposed to light the beacon in that position. 


Judi had circulated details from Bruno Peek, the Queen’s Pageant Master, regarding timings throughout the nation.  This included the lighting of beacons on June 2nd at 9.45 p.m. preceded by a bugler at 9.40. Committee members were asked for any contacts for a cornet player.

Action: All


  • Platinum Jubilee Celebration with the Village Hall


In addition, A group of residents representing different organisations was coming together to discuss celebrations for the Queen’s Platinum Jubilee in June.  Vic had been contacted about use of the Hall. Deirdre was working on a wine club event to which all would be welcome. Information would be sent to Judi for circulation.

Action: Mary and Judi

  • Bugle


The next edition was scheduled for the first week in March. It was suggested that the latest village hall plans could be included (or at least a link to them)


  • Charity decision from Santa Sleigh money


£500 had been raised in Burton Green by the Santa Sleigh and it was decided to divide the money between Tile Hill Food Bank and Riding for the Disabled (the latter in memory of Peter Tacon).

Action: Mary


Thanks were given to the Hibberds and the Hickinbottoms for once again arranging the purchase, erection and decoration of the Christmas Tree. Judi explained that she had since been in contact with a variety of people to establish if at Christmas 2022 we could plug the tree lights into the nearby lamp post. Her enquiries revealed that the post and several others were still not adopted by the Council but progress was being made in fulfilling this request.


  • Priorities for precept money;

Bugle funding

Bulbs

Jubilee verge maintenance

A new defibrillator box once the new Village Hall was built


  1. Greenway Trust Update:


There was an ongoing problem with dog mess and it was agreed to purchase some signs reminding dog owners of their responsibilities.

Action: Hilary


  1. Parish Councillor's Report:

  • Cllr. Gibbs said the precept had been set and a small increase had been agreed.

  • The A46 link road was still being discussed.

  • The Red Lane playground had been inspected and declared safe.

  • A questionnaire for Burrow Hill residents was being devised to seek opinions about use of the small playing field.

  • The Neighbourhood Plan was now ready for re-submission.

  • Speed cameras were being considered.


  1. Any Other Business:


There was no other business.


10. Date of next Meeting:


The next committee meeting was scheduled for March 28th


Other meetings would take place in 2022 as follows:

May 23

July 25

Sept 26

AGM Oct 10th

Nov 28