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Tuesday 18 July 2017

Minutes of Residents’ Association Committee Meeting July 11th 2017


Andy Gibbs; Judi Hibberd; Janet Hickinbottom; Mary Webb; Hilary Cox

In attendance: Betty Woodward.

1. Apologies

Apologies had been received from Dianne Adams, Trish Hancock, Bron Putnam, Diane Swindells, Rona Taylor and Faith Ward.

Summary of actions following the meetingResponsible
Dementia article for BugleCllr Green
HS2 compensation article for BugleCllr Gibbs
Bulb planting article for BugleMary
Resident’s feedback to Cala Homes consultation to be passed on to PCRona
Further thoughts on Nov 10th 2018 eventAll
Match funding of £85 to be paid to Fast AidDianne
Slight updating of Welcome PackJudi
Standing agenda item name change from HS2 Opposition Group to HS2Judi
Check defibrillator boxMary

Minutes of the last meeting and Matters Arising

The minutes of the previous meeting of May 9th 2017 were approved.

Matters Arising from the previous minutes
  • Request 50% of Bugle printing costs from PC: cheque received.
  • Find out availability of Salvation Army Band for November 10th 2018: not available.
  • Dementia leaflets to be obtained and distributed: instead Caryll Green to write for the September Bugle. Action: Cllr Green
  • Arrange Bugle distribution: completed.
  • Letter of thanks to Deirdre for sign refurbishment: completed.
  • Include in Bugle information for residents to sign up to Village Email Loop: completed.
  • Greenway Trust to be consulted regarding problems of access and need for notices about taking home litter: completed.
  • Book Village Hall for afternoon and early evening Saturday November 10th 2018: completed.
  • Availability of singer for commemoration event: Jane Darling WW2 singer would charge £150 for two slots. It was decided this was not required.
  • Bugle item about HS2 compensation packages: Andy to do for September edition. Action: Cllr Gibbs
  • Future agenda item re bulb planting: details to be included in September Bugle. Action: Mary
  • Minutes on Burton Green website to be published as draft: completed

All other matters arising were to be agenda items.

2. Treasurer's Report

A report had been circulated.

Mary reported that, with a few exceptions still to be chased, annual subscriptions had been collected with good results.

The Public Liability insurance certificate was now on display in the hall entrance.

3. Residents' views/concerns

Communication from resident regarding footpath:

A resident living on Red Lane had communicated with Rona following the Cala Homes consultation. In particular she was concerned about the pedestrian route along Red Lane, especially when walking young children. She suggested Cala Homes might be asked to create a new footpath avoiding the bends in Red Lane and crossing to Hob Lane.

She also queried whether the 30mph speed limit could be extended but the committee knew how difficult it had been to implement the current restrictions and that John Whitehouse, former County Councillor, had worked tirelessly to obtain them.

The resident also queried the car parking facilities proposed by Cala Homes, especially the insufficient number of spaces and the potential bottleneck on entry and exit.

The committee agreed the footpath and parking were matters for the Parish Council to pursue with Cala Homes and via the Neighbourhood Plan. Action: Rona

At the same time Peter Hallam would be contacted again about the current Red Lane footpath to see if it could be improved. Action: Mary

There was also discussion regarding the potential Cala Homes support for the new Village Hall and it was agreed the Village Hall committee and Parish Council were dealing with this situation.

4. Update on and discussion of Residents' Association initiatives and issues

  • a. Feedback from Jubilee Group – June 10th finances
The very wet windy evening had prohibited Henry’s band from playing safely at the planned event. No wet weather insurance had been taken out on this occasion. People had worked very hard and there was much disappointment. Fortunately, agreement had recently been reached with the band to provide a replacement concert on September 23rd in the Village Hall. Those who had paid for tickets for the cancelled event would be admitted free of charge and offered a glass of wine on arrival as a thank you for their continued patience and support. Tickets would be on sale to anyone else.
  • b. Warden Shelter, Red Lane. Ross McClean from Sustrans had looked at the shelter and agreed to cut back the ivy in September. He reported that the brick work appeared to be in good condition. A decision will be taken on whether repairs are necessary once the vegetation has been removed. The Wardens’ Cricket Club in Kenilworth had been approached but had insufficient funds to help.
  • c. Nov 10th 2018 – afternoon tea. The Village Hall was booked. The choir had agreed to lead community singing. Some members of the committee felt a more varied afternoon should be offered to attract families. Betty suggested having available games of the era. The Parish Council were looking into the possibility of a beacon which Peter Stanworth could be willing to place at Long Meadow Farm. Unfortunately there would not be access for residents. BGRA were continuing to look at other possible sites for this beacon. Perhaps the owners of Burrow Hill Nursery would allow it at a high point on their land but this might depend on whether house building had begun on the site? Another suggestion was to ask the residents of the water tower if they would consider putting it on their roof. The Parish Council would be approached about the purchase of the beacon. Committee members would continue to think about other activities. Action: all
  • d. Fast Aid had received an £85 donation on the night of their presentation and workshop. It was agreed BGRA would match fund this amount. Dianne would be asked to write a cheque for £170 to Fast Aid. Action: Dianne
  • e. The Welcome Pack needed slight updating. The Bugle Team would be asked to carry a couple each as they were aware of new residents moving in to the village. Action: Judi

5. Village Hall

The Village Hall Trustees had been told by HS2 that the current design for the new village hall was not acceptable. Discussions were on- going.

6. HS2 Opposition Group

It was agreed to change the title of this agenda item. The new title would be simply HS2. Action: Judi

Community Fund

Andy reminded us that all residents need to be encouraged to suggest what facilities and enhancement to Burton Green they wished to see post HS2. These ideas would then be costed and could be presented to The Community Fund.

Instant ideas included footpath improvement, mains drainage in Red Lane and Hob Lane, use of sandstone blocks from the bridges removed by HS2 for a possible area outside the new Village Hall and repair of the Air Warden's Shelter. It might also be necessary to ask for monies to assist in the rebuilding of the new Village Hall. Andy advised that each request should be made as the need arose rather than presenting a long list.

7. Parish Councillor's Report

No report had been provided.

Andy said the Parish Council had discussed the ongoing matter of how Coventry City Council had overestimated how many houses were needed and this impacted on the proposed house building projects on Green Belt within our area. Leaflets had been distributed calling on residents to support a protest on Sunday July 16th.

A Neighborhood Design Group has been formed under Cllr.Ray Watkins, with each Lane having representatives, and when ready would inform residents.

8. Any Other Business

Presentation of the Local Plan.

Rona had been to a presentation on the plans for a proposed new junction off the A46 at Stoneleigh. Proposals were also under discussion for a Phase 2 and eventually a Phase 3 new road system. Consultation on Phase 2 was due in May 2018. Of greatest concern to residents would be the route of Phase 3 which could well threaten Burton Green. Adrian Hart, WCC Team Leader of Transport Planning agreed he would make a presentation to the PC once plans were more advanced. He had been honest in his responses to Rona, which she appreciated, but her fears were not allayed.

Retired of Burton Green lunch

The next lunch for the Retired of Burton Green was to be held on October 6th.

Bulb planting

In the September edition of the Bugle residents will be offered 7 bulbs for planting to enhance an area of the village. This item would be discussed in more detail at the next meeting. Neighbourhood Plan A Neighbourhood Plan meeting had been held on July 3rd. Ray Watkins would provide an article for the September Bugle. Funding was available from Warwickshire County Council.


The box containing the defibrillator was faulty. Mary would investigate this with Pete Hancock. Action: Mary

9. Date, time and venue of Next Meeting

The next meeting would take place on September 12th 2017.

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