Agenda for Residents’ Association AGM Monday Oct 5th

Agenda for the Residents’ Association AGM        

Monday October 5th 2015

7:00 pm for refreshments

7:30 pm AGM

1. Apologies
2. Minutes of the last meeting
3. Matters arising
4. Chair’s report
5. Treasurer’s report
6. Election of Auditors
7. Election of committee members
8. HS2 update
9. Village Hall report
10.Reports from Burton Green School & Friends of Burton Green
11.Made In Burton Green June 2016    
12. Police matters and neighbourhood watch
13. Councillors’ reports    
14. Any other business    
15. Date of next meeting

Residents' Association Committee Minutes 15th September 2015

Minutes of Burton Green Residents’ Association Committee Meeting Sept 15, 2015

Present: Hilary Cox;  Andy Gibbs; Terry Heyes;  Judi Hibberd;Diane Swindells; Rona Taylor ; Mary Webb. Alice Hawkins, Caryll Green,

1. Apologies

Apologies had been received from Janet Hickinbottom, Bron Putnam and Faith Ward

Summary of actions following the meeting	Responsible
Welcome leaflet to go to  Derek Lawrence electronically	Judi
Ask Peter Hallam re footpaths in Red Lane and Hob Lane	Rona
Flower tub to be put in place in Cromwell Lane	Hilary and Mary
Village calendar instructions for use to be distributed to committee	Alice
Vicki Azelwood to be asked to make a cake	Rona
Dates for next years meetings to be arranged at the next committee meeting	Judi
Re elections needed for AGM	Janet
Banner for the AGM and contact press	Rona

Minutes of the last meeting and Matters Arising

The minutes of the previous meeting of July 14th 2015 were approved.

Matters arising from the previous minutes:

• 1. Judi filled in the PC application form for funds for the Bugle.
• 2. The building on the Thistle Estates has been referred to the council.
• 3. Faith did talk to Meg to make sure Broadwells deliveries are no longer being dumped on her drive.All other matters arising had been covered or were to be agenda items.The minutes were approved.

2. Treasurer's Report:

A report was circulated.Terry discussed the year end accounts. He explained the Nepal money had been paid to the DEC-Disasters Emergency Committee. Thanks were given to Terry.

3. Residents' views/concerns:

Hilary reported that the footpaths on Red Lane are difficult to negotiate because of overgrown weeds from the ditch and grass over the footpath. Rona told the committee that she had been in touch with Peter  Hallam from the Highways Dept and that within a month they were scheduled to restructure the bank and bend in Red Lane, cut back the vegetation and build a retaining wall. Rona will ask him about the footpaths issues.

Alice noted the lack of footpaths beyond the school and asked if this could be looked at . Rona will ask Peter Hallam.

4. Update on and discussion of Residents' Association initiatives and issues

• 1. AP2 petitioning- BGRA put in a petition and have had acknowledgement. Rona reported that there have been 187 petitions submitted.
• 2. Speedwatch.  Terry reported at length how the speedwatch was going. There has been an incident with one resident that has been resolved by the police. The police are going to have a presence to show that it is a partnership between the police and the community. In the rush hour they are recording 1 person speeding every 2 minutes. Letters are going out but some people are not traceable. Fleet or trade car drivers are more difficult to trace.
• 3. Broadband update – The promised improvement in speed should be delivered within 2 months.
• 4. Retired of Burton Green – bookings are being taken for Oct 29th
• 5. Youth forum and quiz.Oct 9th –Hoping for a good turnout.
• 6. Flower tubs- Hilary reported that the tubs are being emptied and refilled this week. Caryll Green asked if we could have a tub on Cromwell Lane under the Burton green sign,  but we need a resident to be responsible for watering it. The committee agreed that a flower tub would be good and so  Hilary and Mary will put that in place.Rona reported that she had had several volunteers to mow the Jubilee Verge.
• 7. Calendar-  After a discussion it was decided that Alice will send details of howto upload and use the google calendar on iphones, tablets and computers, the committee members will trial it and report back.

5.AGM Oct 5 th

The committee have asked Janet to decide who stands down and needs re electing.All members present agreed to keep their allotted roles. As it’s the Associations 60th anniversary it was decided to have a cake and wine at the AGM. Decision to ask Vicki Aizlewood to make the cake taken. The fizzy wine has been donated by the Saxon family and thanks were given to them. Rona will contact the media to see if they would like to cover it as a story and to find the oldest resident to cut the cake.Rona suggested we have a banner made that was reuseable to publicize the event yearly.

6.. Village hall  

The village hall committee had a meeting with HS2 on Sept 11th to discuss moving forward. They should be in a position to report back on details at their AGM in November.

7 . HS2 Opposition Group  

Andy reported that the petition was in but we are not sure when it will be heard.

8.. Parish Councillor's Report

Caryll reported that the clerk and councillors are settling in. The Notice Board will be ordered soon. There is an ongoing problem with the former chairman which is not resolved. They had had a meeting with the university so see how the university can engage with the community. The local plan is to be reported on at the next PC meeting. Caryll then outlined some planning applications including the Avon estates appeal. Caryll thanked the distributors of the Bugle who had delivered the parking notices.

9.  Any Other Business:There was no other business

10. Date, time and venue of Next Meeting:

The next committee meeting would take place on Nov 3rd at 7.30p.m.at the Village Hall. The AGM is on Oct 5th 2015.

Rona asked Judi to try and arrange provisional dates for 2016 to be discussed at the committee meeting in Nov.

Thanks were expressed to all for attending

Made in Burton Green 2016

Made in Burton Green 2016

Burton Green’s biennial community arts project will be held on 

25th/26th June 2016 

as part of Warwickshire Open Studios, and planning is now underway.  

The theme for the 2016 outdoor sculpture exhibition is “Larger than Life”, 

& events will include the popular scarecrow competition, & an arts & crafts fair 

& cafe in the hall. 

Details of past year’s events can be found here:

Made in Burton Green (2012)

and here:
Entry Details (2014)

Yarn Bombing and Scarecrow Trail (2014)

There will be a first meeting to generate ideas and plans on

Tuesday 29th September, 8pm, at 293 Cromwell Lane. 

Anyone interested in getting involved would be warmly welcomed, and it’s a 

great way to get to know the community.  We need your input, ideas and 

creativity to make a success of the project, and everyone will be able to make a 

contribution of some kind, whether or not you see yourself as artistic!  

If you would like to exhibit at the arts and crafts fair please also get in touch.

If you’re unable to make the meeting on 29th September you can contact the 

Made in Burton Green team via madeinburtongreen@me.com or drop in to 

Stitch Group on Thursday evenings 7.30pm at the village hall.

**Materials needed for sculptures**

If you have any of the following materials that you can donate for making 

Chicken wire, wire coat hangers, old cotton sheets / plain wool blankets (any 

sculptures we are looking for:

colours), oddments of fabrics, ribbon, etc.

Also needed 

Usable white table linen, damask, lace and embroidered along with napkins to 

use for exhibitions, village hall cafe and occasional events.

Drop off:   28 Hodgetts Lane porch. Thank you!   Best Wishes  Deirdre & Thea

Diary Dates

25th/26th June 2016 Scarecrow competition 

& community exhibition at V Hall   

Scarecrows and sculptures trail will remain in situ 

till Sunday July 10th 2016

Bugle September 2015

The September 2015 edition of the Bugle has been published.

Just below are thumbnails of the page images. To enlarge any page image, click on the thumbnail below. Once you have the individual page, you may also need to click on the magnifying glass in your browser, where you can view the page at its original size...

The text of the Chair's Report has also been added to the Residents' Association page,

The archive of back issues of the Bugle is here: Bugle Archive.