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Wednesday, 8 January 2014

Minutes of Residents’ Association Committee Meeting January 7th 2014

Present
   
Hilary Cox; Andy Gibbs; Alice Hawkins; Terry Heyes; Judi Hibberd; Janet Hickinbottom; Bron Putnam; Rona Taylor; Mary Webb; Faith Ward

Janet and Peter Stanworth attended as guests.

Rona welcomed everyone and wished them a Happy New Year

1. Apologies
   
Apologies had been received from Cllr Taylor; Kathryn Stewart; and Cllr Michael Coker.

Minutes of the last meeting and Matters Arising

Cllr Vaughan Owen had pointed out that he was not the broadband champion but that title should be attributed to Paul Thornton.

The minutes of the last meeting of November 19th 2013 were accepted.

Matters Arising

Parish Plan: Mary had included contact details for Chair and Secretaries in the latest Bugle and would do so for all future editions. This was in response to the questionnaire replies which indicated that some residents felt they did not know how to contact the Residents’ Association.

Website: this was to be carried forward to the next meeting.
Action: Judi

Village Hall: Diane would pursue the matter of the plaque.
                            Action: Diane

HS2: Rona had completed the compensation consultation response and Judi would circulate this together with the Action Group’s response.
                            Action: Judi

Treasurer's Report: Mary had provided an inventory of catering items purchased (attached).

2. Treasurer's Report

Terry went through the report (attached).

He explained that it had been a heavy period financially with over £600 being spent in 6 or 7 weeks. He wanted to draw attention to the fact that the only income for the BGRA came from annual subscriptions and that other income had to be raised from grants and donations.  Expenditure therefore needed to be monitored carefully.

Mary added that £250 income remained outstanding from grants towards the catering equipment. Judi asked if a donation for the Bugle publication was still requested from the Parish Council. It was agreed that she would write to request this.
Action: Judi

It was clarified that all the catering equipment purchased on behalf of the Residents' Association and stored by May was available for the community on request to herself or Diane.

3. Update on and discussion of Residents’ Association initiatives and issues

Christmas tree

Thanks were extended to Joy and Rob Barnes for donating the Christmas tree. They were to be offered two free tickets to the jazz evening.
Action: Rona

The decision on the height of the tree had been conservative but it worked well on the Jubilee verge and the Schlotels had given permission in perpetuity for use of their electricity to plug in the Christmas tree lights.

It was agreed to buy a second set of lights with bigger bulbs for the tree in 2014. It was also decided to book the hall in readiness for the post carol singing when mulled wine and mince pies would be served. This was to be on December 16th 2014.
Action: Judi

Flower tubs

Mary was still to obtain these. Nigel Ward was to be asked to transport them in his trailer.
Action: Mary

Retired of Burton Green lunch February 28th

The next lunch would be held on the day before St David's day. A letter would be prepared to inform people of the date.
Action: Rona and Mary

June Higginson would talk at the event about growing up in Burton Green.

Plans for young people's evening
Janet had contacted DBS and was informed that DBS clearance was not required for a one-off event. A date for the young people's evening would be reviewed at the next meeting. Mary would check the availability of the Hall.
                            Action: Mary

The Coxes had offered the use of their table tennis table and other games would be provided.

4. Nick Hogue's letter

Nick Hogue had sent a letter requesting that BGRA wrote to Jeremy Wright to ascertain his intentions with regard to voting about HS2.

This was discussed in detail and although the committee agreed with the principle of the letter, they could not agree with certain statements referring to “the wishes of his constituents” as we could not speak for all of Kenilworth and Southam. There were also some small factual errors pointed out.

It was concluded unanimously that Rona would draft and circulate a letter which asked Jeremy Wright to state his position with regard to the vote now that only one route for HS2 was offered.
Action: Rona

5. Letter from Burton Green School

A letter had been received from the head teacher at Burton Green School explaining that the school was planning to establish a pre- and after- school service incorporating a breakfast club.  This was to be carried out following a consultation with parents who had offered support for the scheme. One of the advantages might be relief of the parking problems at either end of the normal school day.

The committee commented that there might be some impact on local nurseries which offered a pre- and post -school service, but that the school provision would be during term time only.

Rona would write to the head teacher thanking her for the information and wishing the school luck with the new venture.
Action: Rona

6. Jubilee committee subgroup report back

Jazz on the Green: this event was planned for June 14th at Long Meadow Farm, thanks to the Stanworths. A deposit of £100 had been paid to the musicians. The action plan from the Oddsocks event in 2013 would be adapted for use at this event. Burton Green Farm had agreed to provide car parking spaces. The owners of Burrow Hill Nurseries wold also be contacted.
Action: Mary

It was agreed to place free advance advertisements in Your Call and Look Local.
                            Action: Hilary

7. Parish Plan update

The Parish Council was to consider action points on January 20th. An Open Meeting was scheduled for January 31st to present the Plan to the community. This was being organised by the Parish Plan Group.

The action points for the Residents’ Association from the questionnaire results were as follows:

To make sure residents knew how to contact BGRA (completed)
To arrange an annual young people's forum (in progress)
Bulbs at the entrances: At the most recent meeting of the Parish Plan Group it had been suggested that the BGRA committee should suggest residents donated bulbs to be planted on the verges at the entrances to the village. This was agreed.
                        Action: Mary

Issues associated with broadband needed a strategy. Broadband would be needed for any future housing.  It was agreed that an item should be included in the Bugle asking who was concerned about broadband strength and respondents would be approached to form a group to pursue this issue, under the direction of Paul Thornton if he agreed.
                            Action: Mary

The Plan responses had suggested the formation of a Business Club and directory of businesses in the village. It was agreed the BGRA committee would facilitate this by recruiting a resident to take a lead.

A copy of the Plan would be delivered to all households.

8.  Village Hall

In Kathryn's absence, Diane reported that there had been an excellent response to the Village Hall Christmas lunch which had been judged to be the best yet. The Hall continued to be very busy with bookings. The committee was preparing its response to the HS2 envIronmental consultation. The next fund raising event would be a Games Night on February 22nd.

9.  HS2 opposition Group

A fund raising quiz was to be held on January 25th.

Andy reported that the compensation consultation responses had gone in; the Judicial Review was still pending. There was an on-going issue regarding a Freedom of Information request. The hybrid bill had been introduced. The Environmental Consultation response deadline was January 24th. Individuals could put in responses. BGRA was to do one.
Action: Rona

The next stage would be petitioning. Andy felt the Parish Council should probably put in a petition from Burton Green collating the views of all.

10. Parish Councillor’s Report

Cllr Taylor had sent a report: the most significant current issue for the Parish Council was the response to the District Council Local Plan. The Parish Council was meeting the same evening and it was likely they would recommend establishing a steering group to comprise members from the various village groups as well as the Parish Council. It must be decided who would represent the BGRA.

The Parish Council had also voted to recommend to the District Council integrating the university into Burton Green Parish Council as part of the boundary changes.

11. Warwick District Council's consultation

A WDC meeting was to be held at the Village Hall on Friday January 10th from 4-8p.m. This concerned The District Council's Local Plan.

12. Bugle

Mary reported that she was still waiting for some outstanding advertising monies. The committee agreed that in future payments should be taken in advance of including the adverts. Prices would remain the same.
Action: Mary

The next Bugle was due at the end of February. Artists in the village were to be featured.

13. Any Other Business

A query was raised about deadlines for traffic matters including 30mph areas, flashing lights outside the school and the reversal of the right of way on Cromwell Lane bridge.  Rona agreed to seek clarification from John Whitehouse (who had confirmed that the legal process for establishing the 30mph limit began on January 8th.)
                            Action: Rona

Terry reported on progress with Speedwatch and said although PC King was always supportive, he felt the police were less keen and it was difficult to arrange further training sessions. There was a 95% success rate with recording and following up speeding vehicles. Members of the team were not consistent and it was agreed to ask for further volunteers via the Bugle.
Action: Terry and Pat Hehir

Bron said there was a broken utility cover outside 317 Cromwell Lane which was a trip hazard. Rona would report it.
                            Action: Rona

A resident had also reported an overgrown conifer hedge adjacent to Cromwell Lane Bridge.
                            Action: Rona

A query was raised about whether BGRA committee should be replying to the consultation on the Local Plan. It was agreed that this was not appropriate as there were so many diverse views amongst residents and so the matter was in the hands of individuals and the Parish Council.

Janet Stanworth has asked whether the hearing loop could be used for all meetings in the Hall. Diane agreed to receive training in its use from David Line.
Action: Diane

Rona explained there was good news about the Thursday bus service starting on February 27th A new service was to be introduced by A and M which was now to receive funding from the District Council instead of Centro which had proved unreliable. Rona would check with Cllr Whitehouse that the bus times would remain the same. Information would be provided for regular users of the bus service.
Action: Rona

The owners of the Le Van site had made a presentation to the Parish Council of their plans for the site.  Rona had copies of their brochure which was available for viewing.

Peter thanked the committee for allowing his and Janet S’s attendance.

Peter Stanworth commented on the demise of electricity poles with decorative finials which protected the end grain of the pole from rain. Rona agreed to write a letter to Western Power asking about this. Several attendees were complimentary about Western Power's good community relations.
Action: Rona

14. Date, time and venue of Next Meeting

The next committee meeting would take place on March 18th at 7.30p.m.at the Village Hall.

Future meetings would be as follows:
May 6th
July 8th
September 16th
November 18th