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Friday 16 March 2018

Minutes of Residents' Association Committee March 13th 2018

Minutes of Burton Green Residents’ Association Committee Meeting
March 13th 2018


Dianne Adams; Hilary Cox; Paddy Deeley; Andy Gibbs; Trish Hancock; Judi Hibberd; Janet Hickinbottom; Bron Putnam; Rona Taylor; Faith Ward; Mary Webb

1. Apologies

Apologies had been received from Cllr. Caryll Green.

Summary of actions following the meetingResponsible
Meet with resident to discuss community involvementRona
Collaborative approach to HS2’s community fundingRona
Contact Marlene Hills regarding Greenway Trust’s application to HS2’s community fundHilary
Further investigation into implications of GDPRPaddy

Minutes of the last meeting and Matters Arising

The minutes of the January 23rd meeting were approved.

Matters Arising from the previous minutes

  • Dementia article for Bugle: completed
  • HS2 article for Bugle: completed
  • Welcome Pack to be sent to Hilary: completed
  • Works needed in Red Lane: work begun
  • Charges for lunches: gone up to £8
  • September agenda item had been noted: completed

All other matters arising had been covered or were to be agenda items.

2. Treasurer's Report

A report had been circulated. Dianne explained the various items. The greatest expenditure since the last meeting had been that of the calibration of the Speed Gun.  50% of the cost was to be met by WDC Community Forum and the Parish Council was to be approached for the remainder.  In future the police would be paying for calibration.

A further £15 in subscriptions had been collected.

The total funds stood at £2881.56

Q. Could a new defibrillator box be purchased when this was moved to the new Village Hall?
A. The defibrillator costs were ring-fenced and this should be possible

3.  Residents' views/concerns

Traffic speed: there was new signage on Red Lane but little warning at the Kenilworth end and speeding was still a problem.

Some residents still had concerns about the siting of the new Village Hall entrance.

It had been reported that a crossing would take pedestrians across Red Lane when they were using the newly sited Greenway.  There were worries about the position and safety of this.

There had been a number of burglaries in the area although the police said crime levels had not increased.  Residents were asked to be vigilant. Concerns were expressed that the Neighbourhood Watch Scheme no longer appeared to be active.

There were problems with dog poo bags being left lying around or added to residents’ green bins instead of using the designated bin by the Greenway entrance on Cromwell Lane.

Rona had been contacted by a resident who wished to be more involved in the community.  Rona was to meet her and suggestions were made regarding involvement in Bugle distribution, the computer club and other activities.
Action: Rona

4. Update on and discussion of Residents' Association initiatives and issues

Retired of Burton Green lunch March 16th: This was going ahead with 45 bookings.  It was declared a good idea to put the menu in the Bugle. Balsall Common bingo sessions were to be publicized at the event.

Village Clean up Feb 11th: Thanks were extended to those who took part with over 30 bags of litter collected including a large number of empty vodka bottles. Beer cans had also been removed from the Greenway.

Report from Kenilworth Forum Feb 13th: Burton Green had again won the online voting for a police anti-speeding presence.

Pedestrian safety in Red Lane: Praise was given to the workmen in Red Lane who were renewing the pavements. Two marshalls had been employed to ensure pedestrian safety (and that of residents entering or leaving their driveways) while the work was being carried out. When the work reached the top of Red Lane the road would be closed as it was too narrow to accommodate traffic lights. Thanks were extended to Andrew Scott’s team

5. Village Hall

No-one was available to present a report.  Much work continued to be carried out regarding the new planned hall.  Planning notices had now been erected.

Andy reported that representatives of the Parish Council were to meet on the field where the new hall was to be sited in order to discuss their response to the planning application, which would be a supportive one.

HS2 mitigation planting was to take place on part of the site but there was still uncertainty about the remainder of the field not to be occupied by the hall.

Lesley Tacon had contacted the BGRA suggesting a collaborative approach by different organizations to HS2’s “community pot.” This was felt to be a sensible suggestion.
Action: Rona

It was believed the Greenway Trust had already submitted a bid. Hilary would get in touch with Marlene for further details.
 Action: Hilary

The Neighbourhood Plan group were fact finding ready to send out a survey to see what residents felt was needed in the village.

6. Parish Councillor's Report

Cllr Green had sent a report as she was unable to attend.

She said works had started on the Burrow Hill site, the PC’S objections having fallen on stony ground at the WDC planning meeting. 
The PC had hoped for a further village consultation, but it was not allowed.

Plans had also now come to light for the new village hall and these would be discussed at the next Parish Council meeting on the 19th March.

Work by the neighbourhood plan group under Ray Watkin were forging ahead. 
The group taking part in that was putting in a tremendous amount of time and effort.

Last–ditch attempts were being made to persuade HS2 to have a rethink on the length of the cut and cover tunnel. 

John Vine and Caryll Green would be retiring from the PC in May and there would be two vacancies (or more) to be filled for the one year until the four-yearly elections come around in May 2019.    The Clerk or any councillor would be very glad to hear of anyone interested.   Cllr. Green should be very glad to see herself replaced by another woman.

She exclaimed how lucky we are to have in Burton Green so many organisations all pulling together for the benefit of the village.

Andy added that the work by Michael Bing on the cut and cover tunnel (discussed in a previous meeting) was to be funded.

7.  Any Other Business

There were two Bugle delivery areas that had not been covered.  Dianne and Bron kindly agreed to do these.

GDPR [General Data Protection Regulation]: it was felt important to find out more about the changes to data protection law as this would affect holding people’s details for the village loop as well as for the work of various village groups.
Action: Paddy

Happy birthday wishes were extended to our postman for March 16th.

Rona had written a letter of support for the choir’s application for funding to the community Forum.  Unfortunately the bid had been unsuccessful.  The committee agreed that because the choir contributed so much to the spirit of the village, £100 would be donated to the choir.  Judi and Janet, both choir members, thanked the committee for their generous gesture and explained what their funding was needed for.

8. Date, time and venue of Next Meeting

The next committee meeting was scheduled for May 8th 2018

Future meetings were scheduled as follows:
July 10th, September 11th, October 1st (AGM), December 11th.

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