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Saturday 28 September 2013

Minutes of Residents’ Association Committee September 17th 2013

Minutes of Burton Green Residents’ Association Committee Meeting September 17th 2013

Terry Heyes; Janet Hickinbottom; Rona Taylor; Mary Webb; and Faith Ward. Andy Gibbs joined the meeting at 8:15p.m. In attendance: Cllr Ann Blacklock; Cllr Archie Taylor

1. Apologies.
Apologies had been received from Judi Hibberd and Kathryn Stewart.
John Nisbet had tendered his resignation because of other commitments. Rona would write to thank him for his participation.
                            Action: Rona

Minutes of the last meeting and Matters Arising
The minutes of the last meeting of July 9th 2013 were accepted.

Matters Arising

Treasurer's Report

Terry had held an amicable meeting with John Nisbet when all the figures had been discussed.  Copies of all documents had been passed to John.

Money from the very successful Oddsocks performance had been divided between the Greenway Trust and the Village Hall. Each had received £779. Letters of thanks had been received. The Jubilee committee had chosen not to make a donation to the Residents’ Association.

The issue of parking on footpaths was to be raised by Rona with John Whitehouse.
                            Action: Rona

The footpath survey had been completed and outlined to the Parish Council.  All paths were now in good order. Only one footpath was in dispute and this was being handled by Cllr Vaughan Owen.

The bid to WDC for funding to assist with the Parish plan had been successful.

The Jubilee committee status had been discussed at the last meeting and it had been suggested it should be perceived as a sub group of BGRA. The Jubilee committee had accepted this.

2. Update on and discussion of Residents’ Association initiatives and issues

Residents' Association Website and how to move forward

All paperwork had been circulated with agenda to remind committee members what had been discussed and agreed so far.

The main concern remained funds available.  Terry said BGRA had £1901.40 freely available. As it had been agreed to spend £1000 on the website, there was concern about spending the majority of the funds and it was felt a healthy reserve should be held.  Terry explained that just under £11,000 had gone through the books this year.  It was felt BGRA should explore other funding sources for the website as it was agreed there was no rush.  Kenilworth Forum and WDC Small Grants were suggested as potential sources.

Cllr Taylor felt future events should possibly restore some funds to BGRA. Some funds from events next year could be requested from the Jubilee committee

The decision was taken to wait until further funding. It was agreed to discuss this further in February when it might be clearer what funding could be sought.
                            Action: Rona


Pat Hehir was now running Speedwatch. Terry said pressure was still being put on the police for more spots to site Speedwatch other than the current locations. This was likely to be affected by the speed limit changes which were at the consultation stage.  John Whitehouse would be to reporting on this at the AGM.

Thanks were given to Terry in getting it all running and it was noted that Burton Green had more Speedwatch volunteers than Kenilworth.

Footpath survey

This had been covered under Matters Arising.

Red Lane - flower tubs

A resident of Red Lane had requested flower tubs which could be placed by the new Parish notice board once a location had been agreed by the Parish Council.  It was agreed that once this was established, BGRA would spend £25 for two tubs plus the cost of some compost and bulbs (approximately £20)
                            Action: Mary

Retired of BG Harvest Lunch

The lunch was planned for September 27th and, as agreed at earlier meetings, the cost would be £7 per person with restrictions as agreed on wine available.
             Action: Mary

3. Jubilee committee subgroup report back

The Jubilee committee had held one meeting and were considering a Jazz Evening to be held at the Stanworths’ on June 14th 2014.  Further details would be brought to the next meeting.
                            Action: Mary

4. AGM-re-elections of committee members

The constitution required all officers and three committee members to stand down at the AGM, even if they were prepared to stand for re-election.

All officers were happy to stand for re-election unless others wished to take up their positions. Both John Nisbet and Marlene Hills would stand down and not seek re-election.  Faith Ward also agreed to stand down but to seek re-election.

The Chair’s Report had been included in the Bugle to avoid a long report at the meeting. All reports would be limited to three minutes in duration. Rona wished to encourage greater participation in the proceedings.

Rona and Mary agreed to arrange the refreshments (wine and cheese) and it was decided donations should be requested.

5. Parish Plan update

The Parish Plan group meeting would be meeting later in the week to decide on an action plan. 374 surveys had been returned from 387 households which was an excellent return (the highest in Warwickshire). Burton Green was revealed as a mature and stable community with 42% of respondents resident here for over 21 years and 150 people in the age bracket 61-80. Why had people moved here? 258 cited the rural nature and 278 chose to call it a pleasant location. Significantly, 164 would leave only because of HS2. Use of the Village Hall was frequent or very frequent by 125 residents and 237 see the Hall as important or very important to the village.  218 people use the Greenway frequently or very frequently and 304 respondents view it as important.

75 % of residents know how to contact BGRA.  There were diverse comments about the Association but no one particular issue. Rona would make reference to this in her AGM remarks.
                            Action: Rona

High speed broadband needed actioning. It was important to find out where funding is available and what the timetable would be.
                            Action: Rona

Once a Parish Plan Action Plan had been drawn up there would be a community meeting with funding from WDC. Faith Ward and Eileen Nisbet were working with Burton Green School to ensure young people’s views were included. Rona and Mary were similarly working with Heart of England School. Committee members felt Kenilworth students should be included.
                            Action: Faith

6. Le Van

An email from WDC planning department had explained that Le Van had withdrawn its appeal as WDC lawyers had established that the number of vans could legally be increased and so a certificate of lawfulness had been granted.

Le van has now sold to a property investor who has been involved along the way. The investor had attended a meeting of the parish council and wished to work with the community. The plan was to have 20 extra mobile homes for over 55s. These would not be classed as dwelling houses so could not contribute to the new housing requirements.

Issues of drainage and traffic wouldn't need planning permission. They would be environmental health matters.

7. Village Hall

Kathryn had reported that the Hall was running well and new classes were starting in September. Bookings were full most days and evenings,

The Produce Show had been very successful with more entries and new people involved from the village and the school. However, it was felt those attending to view rather than exhibit was lower than in previous years. Appreciation for the organisation of the Produce Show was expressed by the committee.

8. HS2

The compensation consultation was open till Dec 4th. Andy explained the situation was as before with the property bond added. This was only for properties that would be in VPZ 120 zone. It would allow for property to be sold and if HS2 happened that can be then sold to the Government. Andy felt this was unlikely to be effective.

Properties over tunnels were to be ignored as it was claimed they would not be affected.

BGRA needed to do a response. Action: Rona.

HS2 action group would hold a consultation response form session on Wednesday 9th October.

Andy went on to explain that a presence would still be made at party conferences. The KPMG Report about costing £15billion a year was generally being disregarded as it did not make sense. Causality had been ignored and the link between connectivity and GDP was made.  The government was now trying to distance HS2 from the economic argument and moving to capacity issues.

A consultation road show was to be held in Kenilworth on November 1st.

Andy, Kathryn, Rona and Thea were to meet with Jeremy Wright MP and then with HS2 to present current views from Burton Green.

9. Parish Councillor’s Report

Cllr Taylor said the work on the Neighbourhood Plan was continuing.

A Birmingham airport presenter had attended the Parish Council meeting where she mentioned the airport vision linking with HS2 concept. No changes to current flight paths were envisaged in the near future.

10. Treasurer’s Report and subscription collection

Terry presented the attached accounts which were to be independently inspected prior to the AGM.

Thanks were expressed to Terry for such an efficient job.

11. Bugle

The most recent edition was being distributed by the team.  Additional assistance was requested to cover areas of those on holiday.

Mary would be grateful for leads for additional advertising.
                            Action: All

The next edition was scheduled for the second week in December. Many thanks were again given to Mary.

12. Any Other Business

The Thursday bus capacity problem had temporarily been solved by the provision of an additional minibus. It was hoped a more permanent solution would be reached.

The next police clinic was to be held on Thursday 24th September at 7p.m.

A dog waste bin was being installed near Cromwell Lane bridge later in the week and it was hoped this would alleviate the dog waste problem.

Mary said the Royal British Legion was planning to plant Flanders poppies to commemorate the First World War and she wondered if some could be sown on “the Jubilee verge.” Matters of funding and mowing regimes would need to be investigated.
                            Action: Mary

Berkswell Trust was to be approached again regarding the siting of a Christmas tree on land adjoining the almshouses. Another alternative site would be “the Jubilee verge.” A better form of lighting also needed to be sourced and safety matters considered.
Action: Rona and Mary.

Thanks were expressed to Janet for her efficient work as Minutes Secretary.

Ann Blacklock reported that Martyn Stacey was moving to Warwick, to be replaced by Jo Ball.  The committee recorded their thanks to Martyn.

Ann Also said the number of mobile library vans was being cut from five to three but it was hoped not to impact on current services.

Stephen Hey was working on the Local Plan including Green Belt changes. Specific proposals would be available for consultation in November.

Thanks were given to Ann for her attendance.

13. Date, time and venue of Next Meeting

The next committee meeting would take place on Tuesday November 19th at 7.30p.m.at the Village Hall. The AGM was scheduled for October 7th at 7p.m.

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