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July 22nd 2024 at 7.30pm
Present: Judi Hibberd, Janet Hickinbottom, Bron Putnam, Helen Hehir, Rona Taylor, Faith Ward, Mary Webb, Dianne Adams. Paddy Deeley and Andy Gibbs arrived at 8:05
Apologies and minutes of the last meeting (May 20th 2024):
Apologies had been received from Hilary Cox
Minutes of the last meeting and Matters Arising
See Minutes of May 20th 2024 meeting
Matters Arising from the previous minutes:
Charities selected donations for ballot (agenda item)
Ballot sheet produced (agenda item)
Chloe’s article for Bugle to be checked - completed
Contact Sara Louise about strimming Greenway - completed
Welcome leaflet updated (agenda item) Traffic and Safety team
Garden open Day poster for Bugle (agenda item)
Plaque money returned – replacement new plaque provided
Wood at Hubbards (agenda item)
The minutes of the May 20th 2024 meeting were approved.
Village Hall:
Dianne reported that there had been a series of problems with recent hirers. In particular, noise at parties had resulted in complaints from neighbours. The trustees would be looking at how to manage expectations and how to implement noise reductions. As the hall does not have air conditioning, hirers have to open doors and windows in hot weather, thus allowing noise to be heard.
There were some positive comments : playing the final of the European Cup Final was deemed a good move as it allowed residents to share in the atmosphere. Rona thanked the Village Hall committee for waiving the rental fee for the community lunches.
Treasurer’s Report:
See: Treasurer’s Report
A report had been circulated as follows:
BGRA Accounts as at 15 July 2024
Current Account net balance: £4342.73
Deposit Account net balance: £1023.22
Total Funds: £5365.95
Major Expenditure Since Last Meeting
Expenditure for Open Gardens £65
Coventry Food Network Donation from Open Gardens Event - £505.59
Plants for tubs - £23.96
Plaque for D Day Sign - £19.44
June 2024 Bugle Printing - £520
Payment for Hamilton Theatre Tickets £1275
Payment for Hamilton visit transport £220
Income Since Last Meeting
Monies raised from Open Gardens 2024 - £570.59
Income from Hamilton Tickets £1275
Income from transport to Hamilton £220
Outstanding Parish Funds to be used by 31 March 2025 - £1932.68
Thanks were given to Dianne for her efficient handling of the accounts. Mary added her thanks to Dianne for dealing with he finances for the Hamilton trip.
Residents’ views/concerns:
Red Lane bus service – several people had been using the IndieGo+ bus service which was pleasing to see.
Concerns over safety of the Hodgetts Lane/Cromwell Lane junction remained. There had been no accidents and members were worried that nothing would be done until an accident occurred. Rona would speak to the P.C. clerk about this as no-one seemed to be taking responsibility.
Action: Rona
Battery storage ; a new consultation had taken place regarding yet another battery storage proposal at Big Poors Wood to the rear of Burton Green Farm. Concerns were expressed as the entrance to the site in Hob Lane would be close to the school and there might be impact on parking. The P.C. had promised to keep residents informed of developments. Jeremy Wright MP has asked for a meeting with the battery storage company.
Police coverage of Burton Green: Rona, Mary and Judi had attended the “Cuppa with a Copper” session which was well attended. Police and the Housing Association are aware of issues on the Burrow Hill development and are actioning The police were convinced burglaries in Burton Green were being committed by gangs from outside the area.
HS2 issues – overgrown hedges had been cut back. Jeremy Wright MP was planning to hold a meeting to discuss the top of the tunnel and what residents wanted to see there.
Update on and discussion of Residents’ Association initiatives and issues:
Community fund from HS2: Judi had continued to look into this. She reported that there were three steps to observe:
1. guidance and priorities but Burton Green does not appear as a priority. 2. Understanding the process 3. Completion of an eligibility checker which is necessary before being able to access the online form. Evidence of disruption was an important part of the application.
It was agreed that we should remove this agenda item for six months and then revisit it to see if any changes had been implemented.
Action: Judi
Defibrillator update: The defibrillator at Hedgerows Nursery had been used twice and the P.C. had agreed to pay for the replacement of the pads. Once the new bus shelter was in place on Red Lane, a defibrillator would be erected there.
Priorities for precept money
The amount remaining to be spent before March 2025 (£1932.68) would pay for two further editions of the Bugle and the Residents’ Association Christmas cards.
Lunch – the next community lunch was scheduled for October and the chef had been booked. Further details would be available nearer the time.
Mosaic maintenance – it was agreed the mosaics were looking good. Paddy had removed the ragwort from the Coronation verge.
Bugle – Someone on Broadwells Wood had been added to the distributors’ rota. Archie had taken on the new housing in Westwood Heath Road and so Mary had taken on Archie’s former patch.
Flower tubs – thanks were given to Mary and Hilary for planting the tubs.
Charity donation vote – committee members had selected a number of local charities and a ballot was held at the meeting. It was agreed to share the proceeds of the 2024 Santa Sleigh between the Air Ambulance and Warwick Young Carers. Details would be added to the Bugle.
Action: Mary
Welcome leaflet – amendments had been made to the outdated leaflet. Any further changes should be sent to Judi. A revised pdf version would then be sent to each committee member to retain online. When a new resident moved in, Committee members were responsible for printing off and delivering a welcome leaflet. Rona also suggested a copy should be placed on the P.C. notice board.
Action: all
Garden Open Day 2024 – this had been a very successful event organised by Janet and Judi with seven gardens open. £570.59 had been raised for Coventry Food Network. A letter of thanks had been received as a result.
Wood at Hubbards – There was still a quantity of wood donated by HS2 which was being held at Hubbards. Paddy would arrange for a photo of it to be available to committee members so a decision could be reached as to how best to use it.
Action: Paddy
6. Parish Council Report
A planning meeting had been held earlier that evening with a focus on the new battery farm proposals and the house being remodelled in Hodgett’s Lane. The bus shelter in Red Lane had been agreed with a dropped kerb and space for the defibrillator.
There had bene discussion about gates at the entry points to the village but WCC had said these were possible only where there was a change of speed limit.
A question was asked about the demolition of a bungalow on Cromwell Lane adjacent to the entrance to the former sports field.
A working party was looking at the refurbishment of the Red alane playground.
It was believed that a consultation would be held in September regarding the proposed almshouses opposite the top of Red Lane.
The Parish Council was thanked for its activities and efficiency.
7. Any Other Business:
The overgrown hedge on Hob Lane at the front of the Burrow Hill site was raised. It was pointed out that the hedge on the Red Lane edge was the responsibility of Cala.
Another planning application had been submitted for one of the pods near Peter Stanworth’s land. The P.C was aware of this application that had only just been submitted and so no action could yet be taken.
The state of local roads was another concern. It was agreed that residents could report problems but needed to state the postcode of the defect. Mary would send the link to Helen to report to WDC.
Action: Mary
The presence of litter at the Red Lane/Birmingham Road junction was pointed out. Rona agreed to investigate the cost of signs.
Action: Rona
8. Date of next Meeting:
The next committee meeting was scheduled for September 23rd 2024.
During the afternoon of Friday October 4th it is planned to celebrate the 150th anniversary of our primary school. Plans are still being made but it is hoped to open the school to residents and anyone with an interest in Burton Green School. There will be an opportunity to tour the school to see the developments that have taken place in recent years.
There will also be a display of photos over the years. If you have any photos depicting the school or activities that have taken place there in the past and you are willing to share them, please contact janetkhickinbottom@gmail.com. Digital copies can be attached to an email or take a photo of the image and send that in the same way. Please indicate an approximate date the photo was taken, if possible. If you want us to receive hard copy photos, let us know at the same email address and we will arrange to collect them.
Further details will be made available later in the summer and we look forward to seeing residents, former pupils of the school and their parents and anyone else who shares our love of Burton Green School.
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May 20th 2024 at 6:30pm
Present: Dianne Adams; Hilary Cox; Paddy Deeley; Helen Hehir; Judi Hibberd; Bron Putnam; Rona Taylor; Mary Webb, Faith Ward.
Apologies and minutes of the last meeting (March 25th 2024):
Apologies had been received from Janet Hickinbottom and Andy Gibbs
Minutes of the last meeting and Matters Arising
See Minutes of March 25th 2024 meeting
Matters Arising from the previous minutes:
Mary will purchase gloves and aprons nearer Oct when the next lunch is.
She and Hilary are renewing the hygiene certificate.
The scarecrow trail was not publicised due to an error and so will no longer be included in the open day.
The Bugle delivery is now sorted
The minutes of the March 2024 meeting were approved.
Village Hall:
It was reported that the plant sale and time capsule opening was a success. The BBC reported the event on the local news.
There continue to be lots of bookings. The first blood donor session has been held.
There are still noise complaints from Broadwells Wood residents. Paddy has met with them, and a possibility of fencing is being pursued.
HS2 has agreed to pay for more drainage in the field and they are looking again at landscaping.
Treasurer’s Report:
See: Treasurer’s Report
A report had been circulated as follows:
BGRA Accounts as at 14 May 2024
Current Account net balance: £5048.60
Deposit Account net balance: £1021.00
Total Funds: £6069.60
Major Expenditure Since Last Meeting
Purchase Sumup machine £39.99
March 2024 Bugle Printing - £490
Annual insurance renewal £284.40
Income Since Last Meeting
Profit from BGRA Lunches 22 March 2024 - £155.07
Outstanding Parish Funds to be used by 31 March 2025 - £2472.12
Thanks were given to Dianne for her efficient handling of the accounts.
Mary asked for thanks to Dianne be noted for dealing with the Hamilton trip.
Residents’ views/concerns:
Red Lane bus service – Jeremy Wright sent and email to Rona saying the service is up
and running. Chloe is to do a write up for the Bugle on how to access the service and the Bugle production has been delayed to include the piece. Rona and Mary will do a read through before its inclusion in the Bugle.
Concerns over safety Hodgetts Lane/Cromwell Lane junction – response from Highways
Rona had contacted and received the reply below:
Thank you for your very unsatisfactory response. Referring me to WCC is of no use since they referred me to you. It seems no one wants to take responsibility for listening to residents. Our Parish Council is now pursuing the matter and it will be raised at the annual parish meeting next Monday.
Kind regards, Rona Taylor, on behalf of Burton Green Residents' Association
On Mon, 15 Apr 2024, 18:49 ComplaintsandEnquiries, <ComplaintsandEnquiries@balfourbeattyvinci.com> wrote:
Dear Rona Taylor,
Ref: HS2-24-107753-E
Thank you for contacting the HS2 Helpdesk on the 27.03.24, regarding requesting sings. Your concern has been forwarded to us at BBV working in partnership with HS2 Ltd.
Our community engagement team has informed us that we are unable to assist with this specific request for new signs. This is due to the fact that Cromwell Lane's current alignment is temporary, and we are unable to place new signage because of the current design. It is important to remember that any requests for new or extra signage must go through the local council, in this case Warwickshire County Council. Please use the following link to put your request though .
https://www.warwickshire.gov.uk/contactus
Rona has now passed this to the Parish Council to deal with which they have accepted.
Update on and discussion of Residents’ Association initiatives and issues:
HS2 issues :
There have been complaints that the Greenway needs strimming to keep down
brambles etc. Paddy with chase Sara Louise re the issue.
Jeremy Wright has convened a meeting to discuss the top of the tunnel. The
Representatives of the PC will be Paddy and Alan Marshall. Hilary asked to be
included re the Greenway Trust and was directed to Jeremy Wright’s PA.
The BGRA has not been included in the meeting. Rona asked for what the PC
should feed in from the BGRA re benches etc
Lunch
Date chosen is Oct 11th 2024. We will have outside caterers as before. The caterer cooks the mains, and the BGRA does the puddings and coffee.
Mosaic maintenance
Jo Edler has put the now refurbished mosaics back on the verge. The plaque,
although a second one, still has letters coming off. Mary is asking for our
money back and looking for another printer. Rona and Mary to try and get the
refund from the original printer.
Bugle
The delivery route is now complete
Flower tubs
Hilary and Mary have now planted the tubs with summer bedding.
Charity donation
Mary had produced a list of 31 possible local charities.( see below)
Decision: each committee member can choose 1 charity and tell Judi before the next meeting. Judi to send a reminder out with the next agenda, and then produce a ballot paper. We will then vote on a charity at the next meeting.
1.The Kenilworth Centre
Services to all – children, elderly, old
2.Tile Hill and Westwood Charities
Makes grants to people with disabilities, elderly, children/young people
3.Warwickshire Young Carers
4.Warwick Hospital
5.Acorns Children’s Hospice
6.Air Ambulance
7.St. Johns Ambulance
8.Myton Hospice
9.Action for children (Rouncil Lane)
Helping children and young people who are unable to live with their families and need support
10.The Trussell Trust Food bank
11.Age UK Coventry
12.Dogs Trust Honiley
13.Guide dogs for the Blind
14.MacMillan Cancer Support Cov and Warwick
15.Homeless Action project Leamington
16.Baby Lifeline Balsall common
17.Warwick district Foodbank
18.Marie Curie
19.Samaritans
20.The Lighthouse Trust Ltd
21.PDSA
22.Molly Ollys Childrens charity
Supports children with life threatening illnesses and their families to help with their emotional wellbeing.
23.Spencer Retreat Care Farm
24.Friends of the Holy Land
Supports Christians living in the Holy Land
25.Burton Green Village Hall
26.First Responders
27.Kenilworth Helping hands club
Promotes welfare of mentally or physically challenged people in Kenilworth
28.Kenilworth Phab
Provides services to people with disabilities – recreation or other leisure time occupation for people with or without physical disabilities
29.Talisman Theatre company
Promotes and improvse and advances education particularly by the production of educational plays and encouragement of the arts – dance mime drama singing and music….
30.The Priory Theatre
Education/training/arts/culture/ heritage/science
Welcome leaflet
It is time to update the leaflet so the possible changes were noted and Judi to produce an updated version for the next meeting to be approved by the committee.
Garden Open Day 2024
Judi reported on the progress to date. There is a poster produced and going up.
Mary asked for a copy to go in the Bugle and Judi agreed to ask Janet to do
that. Judi went through the arrangements for the day and confirmed we have 7
gardens opening. The date was confirmed as Sunday June 16th 12 till 5pm.
Parish Council Report
The solar powered cabinet and defib are to be installed by the bus stop once the bus stop in Red Lane is finished.
Any Other Business:
George Illingworth has sent us a photo of the table he had been gifted on his retirement.
Mary reminded us the replica soldiers were going up on the verge for the 80th anniversary of D Day on June 5th.
Faith thanked the committee for her lovely plants.
Paddy reminded us that we have wood stored at Hubbard’s, we need to decide what to do with it. There are swift boxes still at Paddy’s house.
7. Date of next Meeting:
The next committee meeting is scheduled for July 22nd 2024.
Other meetings would take place in 2024 as follows:
September 23rd
November 25th
